April 2012 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

April 16, 2012

Present:

Lianne Gagnon (LG), Lynne Graham(LyG), Paul Kennedy (PK), Adrienne Johnston (AJ), Tim Macdonald(TM), Helen Moore(HM), Joe Zelwietro (JZ, Chief Librarian)

Regrets: Vernon Barker, John Martinson

Meeting started at 7:05 pm

• A request to add an item to the Agenda by JZ . A request to officially appoint a PRL Board member to the NCLF Board. Item addition to Agenda accepted. (AJ motion, HM seconded, passed)
• Discussion re: Friends of Library Foundation account and garbage bin situation (bin has back-order status)
• Discussion of Severance Accrual deficit and Operating deficit
• Library Board accepts idea of giving the Rattenbury blueprints to Archives with conditions. Agreement to be constructed by JZ and Library staff and be assessed by Board.
• Board members accepted the Phase 1 report by Bing Thom Architects and will be reviewing it.
• Board discussed a possible nomination for the Council of the Federation (COF) Literacy award. JZ will seek clarification regarding eligibility of possible nominee.
• Board members will be coming in to the Library to have their photographs taken for the Board webpage, they will also provide brief biographical notes.
• PK was elected vice-chair, (AJ motion, HM seconded, passed)
• JZ will order 9 copies of BCLTA's The Effective Board Member Handbook and give them to Board Members when they arrive.
• Board members reviewed draft SOFI, Board chair will sign official copy.
• The added agenda item was discussed and Tim Macdonald will represent the Prince Rupert Library Board on the NCLF Board. (AJ motion, PK seconded, passed)

Library Board Meeting adjourned at 8:30 pm. Next Meeting at 7 pm May 22 in the Library multipurpose room.