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May 2013 Board Meeting Minutes


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Prince Rupert Library Board Meeting Minutes

May 6, 2013

Present:

Adrienne Johnston (AJ), Brent Patriquin (BP), Helen Moore (HM), Peter Maksymyszyn (PM), Tim MacDonald (by phone) (TM) and Joe Zelwietro (JZ) Chief Librarian

Regrets: Rev. John Martinson

Meeting commenced at 7:05 pm.

  • Motion to accept the Agenda by (AJ), seconded (PM), Passed
  • Motion to accept the Minutes of the March Library Board Meeting (AJ), seconded (BP) Passed.
  • Discussion about May 26 Centennial celebrations. Several things to be done about that and Joe will organize it.
  • Discussion about Library finances. Chief Librarian will help Board to better understand the Finances of the Library by providing printed copies of monthly Summary Financial reports. As well Joe will arrange an education presentation by the City's Accountant which will explain the financial reports to the Trustees, hopefully in September of 2013.
  • The Library AGM will be in the Library's MP room at 7 pm on Monday June 10.
  • Motion to talk about possible preservation options for the Rattenbury Plans after June 2013 put forward by (AJ), seconded (PM), Passed.
  • Joe will continue consulting with union regarding longer closing during Christmas week.
  • Joe will investigate, and if appropriate, apply to NSCU for Community Funding (May 31 deadline)
  • Board supports Chief Librarian's suggestion that the digitization of the Rattenbury plans be the legacy project chosen for the Port's “CIF” grant to the Library.

Meeting Adjourned at 8:30 pm.

NOTE: The next meeting is the Library's Annual General Meeting at 7pm on June 10, 2013 in the Prince Rupert Library Multi-Purpose room. Our next regular Library Board meeting will be announced.