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October 2016 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

October 21, 2016

Present:

Devlin Fernandes (DF), Tim MacDonald (TM), Brent Patriquin (BP), Jagdev Uppal (JU) Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (Chief Librarian, JZ)

Regrets: Helen Moore (HM)

Meeting commenced at 7:05 pm.

  1. Agenda was amended to include discussions about:
    1. Northwest History Room promotion
    2. Safety in Library for all individuals

    Motion to pass agenda with amendments, BP moved and DW seconded, Passed

  2. Motion to pass May Board minutes, DF moved and seconded by DW, Passed.
  3. New Business
    1. Presentation by Friends of the Library representative Barb Leonard. She informed the Board that the Friends of the Library have over $14,000 ready for the Library. Various ideas were discussed and the Board thanked Barb and all the Friends in supporting the library.
    2. Motion by Board: The Board directs JZ to refer the Operating Funding Agreement with JZ's comments back to Corporate Administrator Rory Mandryk to be re-written to be consistent with the Library Act. Moved by AW and seconded by JU, Passed.
    3. Other matters were discussed (see attached page 'actions for Joe') but no further motions.

Meeting Adjourned at 9:20 pm. Next Meeting at 7 pm Wednesday, November 16, 2016.

May 2016 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

May 26, 2016

Present:

Barry Cunningham (BC), Devlin Fernandes (DF), Helen Moore (HM), Brent Patriquin (BP), Jagdev Uppal (JU), Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (JZ, chief librarian)

Regrets: Tim MacDonald (TM), Lauren Williams (LW), Glenn Groulx (GG)

AGM commenced at 7:15 pm.

April 2016 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

April 28, 2016

Present:

Devlin Fernandes (DF), Glenn Groulx (GG), Tim MacDonald (TM), Helen Moore (HM), Brent Patriquin (BP), Dale White (DW), Lauren Williams (LW), Joe Zelwietro (JZ, chief librarian)

Absent: Joy Thorkelson (JT)

AGM commenced at 7:05 pm.

  • Motion to accept the Chairperson's Report by LW, seconded by HM, passed.
  • Motion to accept the Librarian's Report by TM, seconded by GG, passed.
  • Motion to accept Statement of Financial Information by LW, seconded by TM, passed.
  • Decision to forward this Annual report to City, The Northern View, and patron supporters; as well as to make the report publicly available on the library website.

Regular April meeting commenced at 7:40 pm

March 2016 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

March 17, 2016

Present:

Dale White (DW), Brent Patriquin (BP), Lauren Williams (LW), Devlin Fernandes (DF), Glenn Groulx (GG), Tim MacDonald (TM), Joy Thorkelson (JT), Barry Cunningham (BC), Joe Zelwietro (JZ) Chief Librarian

Regrets: Helen Moore (HM)

Meeting commenced at 7:30 pm.

January 2016 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

January 21, 2016

Present:

Dale White (DW), Barry Cunnigham (BC), Devlin Fernandes (DF), Glenn Groulx (GG), Tim MacDonald (TM), Joe Zelwietro (JZ), chief librarian

Regrets: Brent Patriquin (BP), Joy Thorkelson (JT), Helen Moore (HM), Lauren Williams (LW)

Meeting commenced at 7:30 pm.

  • Agenda accepted. Motion DW, Seconded GG; passed.
  • Minutes from previous meeting (November 19. 2015). Motion TM, Seconded DW; passed
  • Discussion and acceptance of Library Board Meeting schedule for 2016 as presented by JZ
  • Review of statistical and financial reports for 2015. Motion to accept reports by BC, seconded by GG. Passed.
  • In-camera discussion
  • Discussion about proposed reduction of City of Prince Rupert's grant to the library regarding possible service cutbacks, grant opportunities and building partnerships. The Board would like to have a meeting with library staff soon to allow staff to offer input into the process. The proposed meeting date is February 5. JZ will communicate to the staff and inform the Board of their reply.

Meeting Adjourned at 9:05 pm. Next Meeting at 7:30 pm (Feb, 18, 2016).

November 2015 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

November 19, 2015

Present:

Peter Maksymyszyn (PM), Devlin Fernandes (DF), Helen Moore (HM), Glenn Groulx (GG), Dale White (DW), Tim MacDonald (TM), Joe Zelwietro (JZ) Chief Librarian

Regrets: Lauren Williams (LW)

Meeting commenced at 7:10 pm.

  • Motion to pass Agenda, PM; GG seconded; Passed
  • Motion to accept Agenda, TM, DF seconded; Passed
  • Review of October statistics
  • Discussion of upcoming Library budget defense
  • Trustee Peter Maksymyszyn announced that he would be resigning due to health reasons
  • Library trustees, management and library staff to form labour-management committee to work toward Letter of Understanding (LoU) #3. A representative(s) from the union will speak to board in January
  • Board development matters. Two ideas tabled for further discussion
    • we will look for other community members to join the library board; perhaps find a youth who is interested in learning/joining the board Joe and trustees will talk to others who are interested in joining the library board.
    • we will investigate the best way to do radio spots promoting the library
  • in-camera discussion

Meeting Adjourned at 8:45 pm. Next Meeting 7:30 pm (Jan 21, 2016).

September 2015 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

September 22, 2015

Present:

Tim MacDonald (TM), Lauren Williams (LW), Brent Patriquin (BP), Dale White (DW), Devlin Fernandes (DF), Joe Zelwietro (JZ) Chief Librarian

Regrets: Glenn Groulx (GG), Helen Moore (HM) *

Meeting commenced at 7:05 pm.

  • The in-camera meeting of the Board focused on the Memorandum of Understanding (MoU) obtained by the negotiating committee on Sept 16, 2015
  • The Board passed a motion ratifying the MoU. Motion by LW, seconded by BP; Passed
  • Motion by TM, seconded by BP that the Library Board present a Letter of Understanding to the Union regarding the operating hours of the Library; Passed

Meeting Adjourned at 8:15 pm. Next Meeting TBA.

June 2015 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

June 19, 2015

Present:

Brent Patriquin (BP), Dale White (DW), Devlin Fernandes (DF), Helen Moore (HM), Glenn Groulx(GG), Tim MacDonald (TM), Lauren Williams (LW), David Try (Consultant), Joe Zelwietro (Chief Librarian)

Regrets: Peter Maksymyszyn (PM)

Meeting commenced at 7:10 pm.

  • Trustees reviewed the Memorandum of Understanding agreed upon by the negotiating committee.
  • Motion by DW to accept the Memorandum of Understanding, seconded by LW. Passed unanimously.

Meeting Adjourned at 7:50 pm. Next Meeting at 7 pm (Sept. 17, 2015) at the Library.

Annual General Meeting and April 23, 2015 Board Meeting Minutes

Annual General Meeting and Prince Rupert Library Board Meeting Minutes

April 23, 2015

Present:

Tim MacDonald (TM), Glenn Groulx (GG), Lauren Williams (LW), Brent Patriquin (BP), Peter Maksymyszyn (PM), Helen Moore (HM), Dale White (DW)

Regrets: Devlin Fernandes (DF)

Meeting commenced at 7:00 pm.

  • Board Chair, Tim MacDonald, presented his report for 2014
  • Chief Librarian, Joe Selwietro, presented his report for 2014

Both of these reports are available for the Public in pamphlet form at the Prince Rupert Library.

Annual General Meeting Adjourned at 8 pm.

Regular Prince Rupert Library Board April Meeting commenced at 8 pm.

  • Agenda approved, no other items added
  • In-camera meeting re: Collective Agreement and Neotiations commenced
  • Next Meeting at 7 pm (May 5, 2015).

March 31, 2015 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

March 31, 2015

Present:

Devlin Fernandes (DF), Tim MacDonald (TM), Lauren Williams (LW)

Regrets: Helen Moore (HM), Brent Patriquin (BP)

Meeting commenced at 7:15 pm.

  • In-camera meeting for Collective Agreement purposes.

Meeting Adjourned at 8:45 pm. Next Meeting at 7 pm (April 23, 2015) for a two part meeting, the AGM and the regular April Library Board meeting.