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September 2014 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

September 24, 2014

Present:

Helen Moore (HM), Tim MacDonald (TM), Peter Maksymyszyn (PM), Dale White (DW), Glenn Groulx (GG), Brent Patriquin (BP), Lauren Williams (LW), Devlin Fernandes (DF), Joe Zelwietro (JZ) Chief Librarian

Regrets: Jan Palmer (JP)

Meeting commenced at 7:05 pm.

  • Agenda passed (motion PM, seconded HM, passed)
  • Board accepted the minutes of June 25 meeting with one amendment. The minutes will be changed to reflect that LW was present at the June 25 meeting. (motion HM, seconded BP, passed)
  • Introduction of new trustees
  • JZ will send relevant documents to all trustees (Collective Agreement, Community Enhancement Grant application, PR Library policy manual and web-link to BC Library Act)
  • There were preliminary discussions about upcoming Collective Agreement negotiations and services of a consultant.
  • Financial discussion. Trustees discussed importance of donations, pros and cons of fines, Community Enhancement Grant and upcoming budget proposal to City Council.
  • Discussion of DVD policy and Internet usage policy. The Chief Librarian will continue policy direction and continue to keep trustees informed.

Meeting Adjourned at 9:00 pm. Next Meeting is Thursday October 23 @ 7:15 pm

October 2014 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

October 23, 2014

Present:

Barry Cunningham (BC), Devlin Fernandes (DF), Glenn Groulx (GG), Peter Maksymyszyn (PM), Tim MacDonald (TM), Helen Moore (HM), Brent Patriquin(BP), Dale White (DW), Lauren Williams (LW), Joe Zelwietro-Chief Librarian (JZ)

Meeting commenced at 7:20 pm.

November 2014 Library Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

November 20, 2014

Present:

Devlin Fernandes DF, Glenn Groulx GG, Tim MacDonald TM, Peter Maksymyszyn PM, Joy Thorkelson JT, Lauren Williams LW, Dale White DW, Joe Zelwietro JZ (Chief Librarian)

Regrets: Brent Patriquin BP, Barry Cunningham BC

Meeting commenced at 7:20 pm.

January 2015 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

January 22, 2015

Present:

Devlin Fernandes (DF), Tim MacDonald (TM), Helen Moore (HM), Joy Thorkelson (JT), Dale White (DW), Lauren Williams (LW), Joe Zelwietro Chief Librarian (JZ)

Regrets: Glenn Groulx (GG), Brent Patriquin (BP), Peter Maksymyszyn (PM)

Meeting commenced at 7:15 pm.

February 2015 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

February 26, 2015

Present:

Devlin Fernandes (DF), Glenn Groulx (GG), Dale White (DW), Tim MacDonald (TM), Helen Moore (HM), Joe Zelwietro (JZ) Chief Librarian

Regrets: Peter Maksymyszyn (PM), Lauren Williams (LW)

Meeting commenced at 7:25 pm, Quorum obtained at 7:35 pm

  • Agenda accepted. Moved HM, seconded GG, Passed
  • Minutes accepted. Moved HM, seconded DW, Passed
  • Trustees are considering the Prince Rupert Library's Grants Report to the Provincial government that JZ will submit in March.
  • Board acknowledges that the Rattenbury Plans have been given to the local Archives; no further action required.
  • Good discussion re: Promotion of Library ideas and Outreach. Preliminary ideas and follow-up ideas are in the Promotion appendix
  • JZ updated trustees as to the status of “Turning the Pages” digital repository. Presently the database is not functioning, JZ will be personally addressing this situation and has 4 month timeline to bring it back up. This will be done in conjunction with looking for a grant or summer student to assist with project and to write documentation for permanent server, explore system configurations and software capabilities on test server.

Adjourned Meeting at 8:45pm, motion GG, seconded HM, passed. Next Meeting at 7:15pm (Thursday March 5, 2015).

March 5, 2015 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

March 5, 2015

Present:

Dale White (DW), Helen Moore (HM), Devlin Fernandes (DF), Tim MacDonald (TM),Glenn Groulx (GG), Lauren Williams (LW)

Meeting commenced at 7:15 pm.

  • In-camera meeting for Collective Agreement purposes.

Meeting Adjourned at 8:45 pm. Next Meeting at 7pm (March 26, 2015).

December 2012 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

December 17, 2012

Present:

Adrienne Johnston(AJ), Paul Kennedy(PK), Helen Moore(HM), Tim Macdonald(TM), Peter Maksymyszyn(PM), Joe Zelwietro (Chief Librarian)(JZ)

Regrets: John Martinson

Meeting commenced at 7:11pm.

March 26, 2015 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

March 26, 2015

Present:

Devlin Fernandes (DF), Tim MacDonald (TM), Glenn Groulx (GG), Lauren Williams (LW), Peter Maksymyszyn (PM), Brent Patriquin (BP), Joe Zelwietro (JZ)

Regrets: Helen Moore (HM), Dale White (DW), Joy Thorkelson (JT)

Meeting commenced at 7:15 pm.

December 2011 Board Meeting Minutes

Prince Rupert Library Board Meeting

December 5, 2011

Present:

Library Board Members:
Adrienne Johnston, Paul Kennedy, John Martinson, Helen Moore, Lianne Gagnon, Tim Macdonald, Lynne Graham
Library Staff:
Joe Zelwietro (Acting Chief Librarian), Kathleen Larkin (Library Assistant)

  • Agenda item added: Library Christmas Party, Sunday December 11 at Zorba's Restaurant at 6 pm. Agenda adopted
  • Reimbursements for Board chair for expenditures in Agenda item #1 approved. Motion moved by Paul Kennedy and seconded by John Martinson; Passed
  • Motion to pass Agenda item #2 (sending of thank you flowers) approved. Motion moved by Helen Moore and seconded by Tim Macdonald; Passed
  • Motion to put any savings incurred by Library by Deputy Librarian acting as Chief Librarian in 2011 towards the Collection budget moved by Paul Kennedy and seconded by Lynne Graham; Passed
  • Discussion of Library Modernization Project.
    • Library staff will meet and detail long-term needs, services, space requirements, and create a vision of the future Library of Prince Rupert. Next, Library Board will meet with staff and join in the process. After that, a facilitator will take the vision and form it into a manageable package. Then a engineering firm will look at the vision and assess our present building to see if/how it can be made to match the vision.
    • There was a concern from Board members about the timeline of the project. The PRPA which is funding the project and can't wait indefinitely for us. Acting Chief Librarian assigned the task of finding out the timeline from PRPA.
    • Acting Chief Librarian to consider contacting Ken Haycock for advice or consultation
    • Library Staff will put out notices (at circ desk and website) requesting feedback from public
    • In-camera meeting

December 2013 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

Monday December 16, 2013

Present:

Tim MacDonald (TM), Paul Kennedy (PK), Jan Palmer (JP), Lauren Williams (LW), Brent Patriquin (BP), Helen Moore (HM), Joy Thorkelson (JT) (by Skype technology), Joe Zelwietro (JZ) Chief Librarian, Kathleen Larkin (KL) speaking as Trustee of Prince Rupert City & Regional Archives (PRC&RA)

Regrets: Adrienne Johnston (AJ), Peter Maksymyszyn (PM)

Meeting commenced at 7:05 pm.