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September 2013 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

September 16, 2013

Present:

Paul Kennedy (PK), Tim MacDonald (TM), Peter Maksymyszyn (PM), Helen Moore (HM), Brent Patriquin (BP), Jan Palmer (JP), Joe Zelwietro (JZ)

Regrets: Adrienne Johnston (AJ), Lauren Williams (LW), John Martinson (JM)

Meeting commenced at 7:15pm.

  • Agenda accepted, (JP motion, BP seconded. Passed)
  • Acceptance of previous Board Meeting minutes (PK motion, PM seconded, Passed)
  • Board members find the meeting reminders useful, keep doing this. As well, Trustees should reply back to Chief Librarian whether they can attend the mtg.
  • Joe will compile a list of grant opportunities timelines and give it to the Library Board to improve our grant request success rate.
  • Discussion about Prince Rupert Rotary to be given the opportunity to donate some money to the Library for collection development, Joe will follow up.
  • Discussion about contacting BG group's local representative to see if BG wants to donate to the Library
  • Board members listened to JZ's report about ongoing Rattenbury Project and the associated promotional product development. Library will be developing a proposal for local businesses to bid upon.
  • Discussion about present Library's financial difficulties, including 1 week closure in August, Sunday closures in fall. Trustees are concerned that the public might be hurt especially as the school year progresses. JZ will prepare a costs savings for fall Sunday closures for Board members.
  • Collection Development questions re: videos vs DVDs as well as playaways arose and will be addressed by JZ
  • Acceptance of Librarian's Report (PM motion, BP seconded, Passed)

Meeting Adjourned at 8:20 pm. Next Meeting at 7pm October 21.

October 2013 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

October 21, 2013

Present:

Adrienne Johnston (AJ), Helen Moore (HM), Brent Patriquin (BP), Paul Kennedy (PK), Jan Palmer (JP), Peter Maksymyszyn (PM), Joe Zelwietro (JZ) [Chief Librarian]

Regrets: Lauren Williams (LW), Tim MacDonald (TM)

Meeting commenced at 7:05 pm.

September 2014 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

September 24, 2014

Present:

Helen Moore (HM), Tim MacDonald (TM), Peter Maksymyszyn (PM), Dale White (DW), Glenn Groulx (GG), Brent Patriquin (BP), Lauren Williams (LW), Devlin Fernandes (DF), Joe Zelwietro (JZ) Chief Librarian

Regrets: Jan Palmer (JP)

Meeting commenced at 7:05 pm.

  • Agenda passed (motion PM, seconded HM, passed)
  • Board accepted the minutes of June 25 meeting with one amendment. The minutes will be changed to reflect that LW was present at the June 25 meeting. (motion HM, seconded BP, passed)
  • Introduction of new trustees
  • JZ will send relevant documents to all trustees (Collective Agreement, Community Enhancement Grant application, PR Library policy manual and web-link to BC Library Act)
  • There were preliminary discussions about upcoming Collective Agreement negotiations and services of a consultant.
  • Financial discussion. Trustees discussed importance of donations, pros and cons of fines, Community Enhancement Grant and upcoming budget proposal to City Council.
  • Discussion of DVD policy and Internet usage policy. The Chief Librarian will continue policy direction and continue to keep trustees informed.

Meeting Adjourned at 9:00 pm. Next Meeting is Thursday October 23 @ 7:15 pm

October 2014 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

October 23, 2014

Present:

Barry Cunningham (BC), Devlin Fernandes (DF), Glenn Groulx (GG), Peter Maksymyszyn (PM), Tim MacDonald (TM), Helen Moore (HM), Brent Patriquin(BP), Dale White (DW), Lauren Williams (LW), Joe Zelwietro-Chief Librarian (JZ)

Meeting commenced at 7:20 pm.

November 2014 Library Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

November 20, 2014

Present:

Devlin Fernandes DF, Glenn Groulx GG, Tim MacDonald TM, Peter Maksymyszyn PM, Joy Thorkelson JT, Lauren Williams LW, Dale White DW, Joe Zelwietro JZ (Chief Librarian)

Regrets: Brent Patriquin BP, Barry Cunningham BC

Meeting commenced at 7:20 pm.

January 2015 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

January 22, 2015

Present:

Devlin Fernandes (DF), Tim MacDonald (TM), Helen Moore (HM), Joy Thorkelson (JT), Dale White (DW), Lauren Williams (LW), Joe Zelwietro Chief Librarian (JZ)

Regrets: Glenn Groulx (GG), Brent Patriquin (BP), Peter Maksymyszyn (PM)

Meeting commenced at 7:15 pm.

February 2015 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

February 26, 2015

Present:

Devlin Fernandes (DF), Glenn Groulx (GG), Dale White (DW), Tim MacDonald (TM), Helen Moore (HM), Joe Zelwietro (JZ) Chief Librarian

Regrets: Peter Maksymyszyn (PM), Lauren Williams (LW)

Meeting commenced at 7:25 pm, Quorum obtained at 7:35 pm

  • Agenda accepted. Moved HM, seconded GG, Passed
  • Minutes accepted. Moved HM, seconded DW, Passed
  • Trustees are considering the Prince Rupert Library's Grants Report to the Provincial government that JZ will submit in March.
  • Board acknowledges that the Rattenbury Plans have been given to the local Archives; no further action required.
  • Good discussion re: Promotion of Library ideas and Outreach. Preliminary ideas and follow-up ideas are in the Promotion appendix
  • JZ updated trustees as to the status of “Turning the Pages” digital repository. Presently the database is not functioning, JZ will be personally addressing this situation and has 4 month timeline to bring it back up. This will be done in conjunction with looking for a grant or summer student to assist with project and to write documentation for permanent server, explore system configurations and software capabilities on test server.

Adjourned Meeting at 8:45pm, motion GG, seconded HM, passed. Next Meeting at 7:15pm (Thursday March 5, 2015).

March 5, 2015 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

March 5, 2015

Present:

Dale White (DW), Helen Moore (HM), Devlin Fernandes (DF), Tim MacDonald (TM),Glenn Groulx (GG), Lauren Williams (LW)

Meeting commenced at 7:15 pm.

  • In-camera meeting for Collective Agreement purposes.

Meeting Adjourned at 8:45 pm. Next Meeting at 7pm (March 26, 2015).

December 2012 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

December 17, 2012

Present:

Adrienne Johnston(AJ), Paul Kennedy(PK), Helen Moore(HM), Tim Macdonald(TM), Peter Maksymyszyn(PM), Joe Zelwietro (Chief Librarian)(JZ)

Regrets: John Martinson

Meeting commenced at 7:11pm.

March 26, 2015 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

March 26, 2015

Present:

Devlin Fernandes (DF), Tim MacDonald (TM), Glenn Groulx (GG), Lauren Williams (LW), Peter Maksymyszyn (PM), Brent Patriquin (BP), Joe Zelwietro (JZ)

Regrets: Helen Moore (HM), Dale White (DW), Joy Thorkelson (JT)

Meeting commenced at 7:15 pm.