November 2014 Library Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

November 20, 2014

Present:

Devlin Fernandes DF, Glenn Groulx GG, Tim MacDonald TM, Peter Maksymyszyn PM, Joy Thorkelson JT, Lauren Williams LW, Dale White DW, Joe Zelwietro JZ (Chief Librarian)

Regrets: Brent Patriquin BP, Barry Cunningham BC

Meeting commenced at 7:20 pm.

• Agenda accepted as presented to Board, moved by PM, seconded by GG, Passed.
• Library Board minutes of October 22 accepted, moved by DW, seconded LW, Passed.
• Trustees and JZ discussed upcoming “ Winterfest Children's Storytime” on Dec 6 and several volunteer readers will be sought by the trustees and JZ.
• Discussion of Library's upcoming negotiation and contract. JZ has provided digital versions of contract to trustees and will now provide printed versions of same to trustees.
• Discussion of budget request for the Community Enhancement Grant.
• Discussion about the different types of amendment processes for Library Policies.
  • The trustees wish to have two types of amendment processes. One for policies specific to Board bylaws (this refers specifically to Section 1.3.0 of the Policy Manual) and one for all other policies. In order to make this so, the Board has given notice of motion;, Specifically:
    Helen Moore made a notice of motion:
    • The Library Board will amend the Policy Manual during the next Board Meeting in that all policies except section 1.3.0 (AKA bylaws) will be made by simple majority. Section 1.3.0 will be amended by a 60% majority decision and also that a notice of motion has to be given at a preceding meeting for an amendment of section 1.3.0.
• There was a discussion and acclamation for the positions of Chair and vice-chair of the Board. Tim MacDonald will remain as Board Chair and Glenn Groulx will be vice chair.

Meeting Adjourned at 8:45 pm. Next Meeting at 7pm (Thursday Jan 15 at 7:15 ).