February 12 2020 Library Board Meeting Minutes

Present: Nick Adey (NA), Cary Dalton (CD), Carolina de Ryk (CdR), Glenn Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL), Dale White (DW), Joe Zelwietro (JZ-Chief Librarian)

Regrets: Andrea Wilmot (AW)

Meeting commenced at 7:05 pm.

• Motion to accept consent agenda by NA, seconded by SL; passed.
• One City Relationship committee matter and two event notices added to Discussion agenda.
• Discussion about the Board contracting a consultant to assist with the Strategic Plan, all trustees will review the present draft of the Strategic plan and the Strategic Planning Cmte will meet on March 3, 7pm.
• Discussion about possible fall NWLF conference here in Prince Rupert. The hiring of a new NWLF coordinator is happening now and that person might not be ready to assist JZ and Rupert Library staff in planning the event. JZ will talk to LDAG and the new coordinator in early March, we would need to know whether or not it's practical by middle June.
• Discussion about iPad proposal by trustee. JZ will discuss the iPad experience with the Librarians of Smithers and Terrace Public Libraries.
• Discussion re: Community Enhancement grant. NA stated that City of Prince Rupert Council recognizes that the Library funding is not an discretionary grant, but a legislative requirement and will produce a grant confirmation letter in 2021 that reflects this reality.
• Discussion about recent water test on the Library fountain. The tests reveal that the new, filtered fountain dispenses water that is below the latest (2019) Health Canada Drinking water regulations MAC (Maximum Allowable Concentration) levels for both lead and copper.
• SL briefly reviewed what the City Relationship cmte is working on with JZ.
• CdR communicated to the Board some tentative plans she and another library staff-member are working on to celebrate "Canada Reads" with CBC radio. The library will host an author reading with Eden Robinson and another possible event. It is still early and in development.

Meeting Adjourned at 8:45 pm.
Next Strategic Planning Cmte at 7pm March 3, 2020
Next Library Board Meeting at 7pm March 11, 2020