Library Board Meeting
Present: Carolina de Ryk (CdR), Kate Lyon (KL), Stephanie Lysyk (SL), Brendan Turner (BT), Dale White (DW), Joe Zelwietro (JZ, Chief Librarian)
Regrets: Nick Adey (NA), Chris Armstrong (CA)
Meeting commenced at 7:07 pm.
- Brendan Turner is the Chairperson for tonight's meeting.
- Stephanie has given her trustee resignation to City Staff for December 31, 2022
- The Library's new traditional territorial acknowledgement was given by Brendan: The library staff and board respectfully acknowledge that the Prince Rupert Public Library is located on the traditional, unceded territory of the Ts’msyen and Sm’algyax speaking peoples. We remain committed to learning and helping others learn about Indigenous history, language, and culture as well as embracing opportunities to enhance our understanding of Truth and Reconciliation.
- A question from SL regarding the Financial report of October 2022, so that subject was taken out of the Consent Agenda and moved to the Discussion agenda. The remainder of the items on the Consent agenda were then accepted by motion by BT, seconded by CdR; passed.
- Board approved the motion:
The Prince Rupert Public Library casual employees and Pages, after 90 days of employment (not hours worked) now qualify for five (5) paid sick days. These 5 days are to be used from March 29 2022, to December 31, 2022. These days do not carry over from year to year if not used. On January 1 2023, this account will be credited with another 5 days for use from January 1 2023 to December 31 2023.
This motion made by SL, seconded by DW and passed. This will be retroactive from March 2022. - The Board also passed the supporting policy of City of Prince Rupert to support the above motion; motion by SL and seconded by BT.
- Discussion about moving to a shared-drive, Cloud computer method of storing Board materials digitally. We presently store Board Meeting Minutes on both our website and in hard copy format at the Library. We have to be careful to follow BC FOIPPA (Freedom of Information and Protection of Privacy Act) and not put any personnel or patron information on computers outside of Canada.
- SL recommended that the Library have a specific policy of a hitherto informal decision of buying local author's books. And to have a corresponding budget to support the policy. SL will write a draft policy statement to share with other trustees.
- After we have new trustees appointed, we will contact BCLTA for a training session for new trustees, sometime in the New Year (2023).
- After new trustees are appointed the Board (KL) will invite City Corporate Administrator (Rosa Miller) to the Library to discuss the method of Library Trustee appointments.
- DW moves that the PRL Board accept the the above traditional territorial acknowledgement and that it is included in our forthcoming Strategic Plan, seconded by BT, passed.
- KL moves that the Sm’algyax name for our Library -Wap Liistx- be included in the Strategic Plan, seconded by CdR, passed.
Meeting adjourned at 8:26 pm