Library Board Meeting
Present: Ronald Braun (RoB), Richard Butler (RiB), Carolina de Ryk (CdR), Kate Lyon (KL), Tiffany Prystay (TP), Brendan Turner (BT), Joe Zelwietro (JZ-Chief Librarian)
Regrets: Teri Forster (TF)
Meeting commenced at 7:05 pm.
Chairperson: BT
Minutes taken by JZ, Chief Librarian and Secretary of the Library Board.
Traditional territorial acknowledgement: BT
- Discussion about Consent Agenda items
- RoB wondered if the annual Book Sale funds were included in the February Financial Summary report as the GL line looked too low. JZ checked the February Financial Detailed report and found the book sale funds there . There was an error in the summary report and was corrected to represent the correct Book sale amount. The annual sale itself raised $1366.
- Discussion about possible move of Library Board meetings to the third Wednesday of the month rather than the second Wednesday in order to have time for JZ to send the Board the monthly circulation statistics and financial statistics one week before the regular Board meeting.
- Motion to accept the Consent agenda by BT, seconded by CdR, passed.
- Truth and Reconciliation Conversation:
- discussion about recent Prince Rupert public school events surrounding "Oolichan moon", a book by two authors/illustrators from Prince Rupert, as well as a Oolichan tasting at the school
- Discussion about how trustees help the Board have indigenous representation. Trustees want to help City/Library obtain this goal while respecting the City's process of trustee appointment.
- Discussion about actions to reduce risk to digital resources.
- We spoke about the migration of the Library website to a commercial/non-profit website host such as BC Co-op or other options. Consider the same options for our two (soon to be three) digital repositories
- With regards to our website, the Board wishes to develop a web-based event calendar that is publicly accessible.
- We will also look into a vendor for Office software solutions (Microsoft or Google) for options for staff computers./li>
- We will still need one/some servers (i.e. hardware[computers, routers,wiring]) for networking, self-check computer(s) as well as staff computer/devices support so there will still be a need for technical staff.
- As well we'll be working on what the next generation of patron computing technology we'll provide (and therefore maintain)
- All Library Board minutes are being maintained with off-site backup hard-drives.
- Next Meeting's Discussion agenda item
- The Board would like to restart the City Relationship Committee with a focus on trustee recruitment.
- Trustees will bring forward possible actions that relate to local First Nations' seasonal activities that the Library could act upon.
- Discussion about possible move of Library Board meetings to the third Wednesday of the month from the second Wednesday.
- Motion to adjourn at 8:40, by CdR, seconded by Rob, passed.
Next Meeting at 7pm (May 8, 2024).