Prince Rupert Public Library
Library Board Meeting

Meeting commenced at 7:05 pm.

• BT gave territorial acknowledgement of the unceded Ts'msyen territory on which the meeting took place.
• PR City Manager Dr. Rob Buchan addressed staff questions regarding future plans for the Library.
• Motion for the meeting to go in-camera made by BT, seconded by TF. Passed. Grounds for motion related to PRL Policy Manual article 1.3.7:
  • e) Labour relations or negotiations
  • g) Any matter that would cause financial or economic harm to the library, or to the relationship between the library and the government or other public bodies
• Motion from BT to resume out-of-camera portion of meeting. Seconded by NP. Passed.

• Rise and Report portion of in-camera session:

  1. Discussions around ideas to improve or replace the library's building began with a PRL Board request, which was responded to from the City of PR by exploring options with VIRL. This included VIRL engineers assessing the building in June 2024. In light of such preliminary stages, discussions were not intended to be public or shared with staff.
  2. Library Board and City representatives will not support a change that would negatively affect staff.
  3. There has been no official proposal to date.
  4. A proposal is expected from VIRL in early 2025.
• Minutes for the September 18, 2024 Board meeting approved.
• Financial Report for September 2024 approved.
• Circulation Report for September 2024 approved.
• Policy sub-committee created to improve and add to policy manual. Members are NP, RiB, TF, and MT. Possibility of staff member TBD.
• Motion to adopt new documentation platform for Board passed. Microsoft SharePoint was selected, RoB will set up.
• Update on patron complaint regarding Children's Computer. Complaint policy will be included in task list for policy sub-committee.
• Tiffany Prystay has resigned from PRL Board. Vacant spot will need to be filled.

Meeting adjourned at 9:10 pm. Next meeting on November 20, 2024, at 7 pm.