June 2014 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

June 25, 2014

Present:

Adrienne Johnston (AJ), Peter Maksymyszyn (PM), Paul Kennedy (PK), Tim MacDonald (TM), Helen Moore (HM), Joe Zelwietro (JZ) Librarian

Absent:

Brent Patriquin (BP), Lauren Williams (LW), Joy Thorkelson (JT)

Regrets:

Jan Palmer (JP)

NOTE: This regular meeting was preceded by the Prince Rupert Library Annual General Meeting. The AGM began at 7:30 pm. An AGM brochure was produced and available to the public. Any actions required from either the AGM or the regular April Board meeting will be noted in hereafter in the April Meeting Minutes.

Meeting commenced at 7:35pm.

• Agenda passed (motion AJ, seconded PM, passed)
• Board accepted the minutes of May 7 meeting (motion HM, seconded AJ, passed)
• Board discussion around new officers. By acclamation Tim MacDonald is the new Board Chairperson and will officially start next meeting, a vice-Chairperson is still to be named.
• The Collective Agreement was signed by our present Board chairperson and vice-chairperson. An editable, digital text for the Board will be requested from the Union by the Chief Librarian.
• Board discussion regarding the gifting of the Rattenbury plans to the Prince Rupert City and Regional Archives. The Board is considering the matter further and will look at all options including communicating with the BC Archives.
• Discussion about financial and circulation statistics.
• Discussion about circulation policies re: new patrons and lifting of some borrowing limits, Joe to produce detailed plan
• D iscussion about Library promotion in the community. Topics such as new promotional items to be sold in the library, activities at next year's Seafest, how to increase public awareness of successful Library events through coordinating events with other organizations (eg. Library hosting another Roy Henry Vickers speaking event at a venue outside of the Library, perhaps PAC? Or somewhere else).

Meeting adjourned at 9:00 pm. Next meeting to be announced.