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February 13 2019 Library Board Meeting Minutes

Prince Rupert Public Library
Library Board Meeting

Feb. 13, 2019

Present: Nick Adey (NA), Cary Dalton (CD), Glenn Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL), Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (JZ ‑ Library Director)

Regrets: Brent Patriquin (BP)

Meeting commenced at 7:00 pm.

  • Motion to accept Minutes of Jan 9, 2019 mtg minutes. Motion by CD, seconded by AW, passed.
  • Discussion of rising number of invigilation by Deputy and Chief Librarians. JZ to put together report with various options for Board.
  • Discussion of childrens’ late fines options. JZ will write report to Board about “Read your Fines away” pilot project for children from Grade 1 to Grade 12.
  • Discussion about departure/resignation of trustee D. Fernandes. As well as discussion about next steps in Strategic Planning committee.
  • Discussion about City Relationship committee, no actions at this time.
  • Discussion about Literacy Fair at the Mall on Feb 23. Some trustees and library staff will work the tables throughout the event.

Meeting Adjourned at 8:06 pm. Next Meeting at 7pm (March 13, 2019).

January 9 2019 Library Board Meeting Minutes

Prince Rupert Public Library
Library Board Meeting

Jan. 9 2019

Present: Nick Adey (NA), Cary Dalton (CD), Devlin Fernandes (DF), Glenn Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL), Brent Patriquin (BP), Dale White (DW), Andrea Wilmot (AW),
Joe Zelwietro (JZ - Library Director)

Regrets: none

Meeting commenced at 7:05 pm.

  • Motion to pass agenda and Dec 2018 Library Board meeting minutes by AW, seconded by NA,
    passed.
  • Committee updates
    • Strategic Planning: review of already completed work, including meeting with the library
      staff and timeline planning. The next meeting date is 7pm on January 16 at the Library.
    • Fundraising/Grants: a change in the library’s fee schedule re: Multipurpose Room rentals.
      Motion to accept the following changes by CK, seconded by DW, passed. The Prince
      Rupert Library will make the following changes to the fee schedule: The rate for
      government and commercial groups will be $120/full day (between 4 hrs and 8 hrs) and
      $70/half day (4 hrs or less). As well there is now a 24 hour cancellation notice fee. This
      means that if a party (gov’t or commercial or non-profit) cancels a booking within 24 hours
      of the event, the party will be charged the rate quoted to that party. If a cancellation is made
      more than 24 hours prior to the event, the /party will not be charged.
    • City Relationship:
      • The library board wishes that the library values align with the City of Prince Rupert’s
        values. Following this JZ has placed the Employee manual part of the City’s Policies
        and Procedures into the City Relationship file for trustees to view and decide which
        parts should be incorporated into the Prince Rupert Library Policies.
      • SL will speak with a representative of the Shoop Group Consulting firm to see if

Strategic Plan

In order to best meet the information needs of Prince Rupert in the mid-21st century, the library is crafting a long-term Strategic Plan. Your feedback is very much welcome! Tell us about how you use the library and what you'd like to see! Come speak to us during open hours, or send e-mail to info@princerupertlibrary.ca.

Watch this space for updates!

December 5 2018 Library Board Meeting Minutes

Prince Rupert Public Library
Library Board Meeting

Dec. 5 2018

Present: Nick Adey (NA), Chelsea Keays (CK), Stephanie Lysyk (SL), Brent Patriquin (BP), Dale White (DW), Andrea Wilmot (AW)

Regrets: Devlin Fernandes (DF), Glenn Groulx (GG)

Meeting commenced at 7:03 pm.

  • Introduction of new City Council representative Nick Adey
  • Motion to accept consent agenda by N.A, seconded AW, passed
  • 3 items added to discussion agenda and motion to accept discussion agenda by NA and seconded by BP
  • Discussion about suggested 2019 meeting schedule. It is to be revised so that all meetings are on the second Wednesdays of each month. A revised schedule will be reviewed on Jan 9th meeting.
  • Discussion about Strategic Planning committee initial meeting notes. Next steps to include
    setting a meeting with library staff for input; Board will create a list of local stakeholders that
    will be asked for input. Goal is to complete the strategic plan by September 2019.
  • Discussion about recommendations of the fundraising/grants committee regarding possible
    increases in multi-purpose room rentals. Committee member CK will forward price sheet to all
    trustees.
  • Discussion about City relationship committee. NA added to committee
  • Discussion about Chief Librarian/Board review committee draft report. A draft policy was put
    forward to Board, it was tabled until January in order to obtain more feedback from trustees.
  • The three other items added to the agenda were:
    • Grant letter from City Hall (requested amount was granted)
    • Annual Library Christmas dinner reminder
    • Notice to trustees about Nathan Cullen/Jennifer Rice Holiday Open House on Fri Dec 6.

November 7 2018 Library Board Meeting Minutes

Prince Rupert Public Library
Library Board Meeting

Nov. 7 2018

Present: Cary Dalton (CD), Devlin Fernandes (DF), Glenn Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL), Dale White (DW), Joe Zelwietro (JZ - Library Director)

Regrets: Brent Patriquin (BP), Andrea Wilmot (AW)

Meeting commenced at 7:03 pm.

  • Motion to accept agenda by CD, seconded by CK, passed.
  • Discussion about Financial Report, JZ will discuss matter with City accounting staff and respond with answer to Library Board.
  • JZ provided background print materials for each of the four committees to review. Discussions about the the committees and how to move forward.
  • Motion to Adjourn by CD, seconded by CK at 8:10 pm, passed

Next Meeting at 7pm on Dec. 5, 2018.

September 5 2018 Library Board Meeting Minutes

Prince Rupert Public Library

Library Board Meeting

Sept. 5, 2018

Present: Devlin Fernandes (DF), Chelsey Keays (CK), Glenn Groulx (GG), Stephanie Lysyk (SL), Andrea Wilmot (AW); Joe Zelwietro (JZ-Chief Librarian)

Regrets: Brent Patriquin (BP), Dale White (DW)

Meeting commenced at 7:05 pm.

October 17 2018 Library Board Meeting Minutes

Prince Rupert Public Library

Library Board Meeting

Oct. 17 2018

Present: Cary Dalton (CD), Devlin Fernandes (DF), Glenn Groulx (GG), Chelsey Keays (CK), Stephanie Lysyk (SL), Brent Patriquin (BP), Dale White (DW), Andrea Wilmot (AW); Joe Zelwietro (JZ- Chief Librarian)

Regrets: n/a

Meeting commenced at 7:03 pm.

  • Motion to accept Discussion agenda items by AW, seconded by DF, passed.
  • Presentation to the Board by DF on strategic planning
  • Discussion about the need for trustees to form committees for upcoming work
  • Motion that the Library Board will form four committees with the following trustees:
    • Strategic Planning Cmte. (DF, GG, DW, AW)
    • Fundraising/Grantfinding Cmte. (CK,GG)
    • Library Director and Trustee Review Cmte. (CD, BP, SL)
    • City Relationship Cmte. (CD,SL, DW, new City Representative)

    Motion made by GG, seconded by CK, passed.

  • JZ updated the Board on the agreement about wage rates for length of contract
  • Motion to adjourn by AW, seconded by DF, passed

Meeting Adjourned at 8:45 pm. Next Meeting at 7pm (Nov, 7, 2018).

June 6 2018 Library Board Meeting Minutes

Prince Rupert Public Library

Library Board Meeting



June 6, 2018

Present: Chelsea Keays (CK), Devlin Fernandes (DF), Cary Dalton (CD), Glenn Groulx (GG), Stephanie Lysyk (SL), Brent Patriquin (BP), Andrea Wilmot (AW), Joe Zelwietro (JZ Chief Librarian),



Regrets: Dale White (DW)



Meeting commenced at 7:05 pm.



2018 Annual General Meeting and May 9 2018 Library Board Meeting Minutes

Prince Rupert Public Library

2018 Annual General Meeting



May 9, 2018



Present: Cary Dalton (CD), Devlin Fernandes (DF), Glenn Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL), Brent Patriquin (BP), Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (JZ, Chief Librarian)



Regrets: none



Meeting commenced at 7:05 pm.



  • Motion to accept Board Chairperson's report and Librarian’s Report (i.e. AGM report) by DF, seconded by CK, passed.
  • JZ directed to send copies of AGM report our donors, the Northern View, North Coast Review online Blog, City Council, perhaps CityWest and City Hall Front Desk.
  • Elections for Library Board Chairperson and Vice-Chairperson:
    • GG acclaimed Chairperson,
    • DF acclaimed Vice-Chariperson, CK alternate Vice-Chairperson
  • Motion to adjourn the AGM by AW, seconded by CD, Passed.



April 4 2018 Library Board Meeting Minutes

Prince Rupert Public Library

Library Board Meeting



April 4, 2018

Present: Devlin Fernandes (DF), Glenn Groulx (GG), Stephanie Lysyk (SL), Brent Patriquin (BP), Dale White (AW), Andrea Wilmot (AW), Joe Zelwietro (JZ Chief Librarian), David Try (Board Lead Negotiator)



Regrets: Chelsea Keays (CK)



Meeting commenced at 7:04 pm.



  • Motion by GG to accept agenda, seconded by AW. Passed.



  • In-camera meeting discussing Collective Agreement negotiations
  • Return to regular meeting
    • Motion for Board to form a committee to consider Chief Librarian contract; motion made by SL, seconded by DF, Passed. Committee to consist of Glenn Groulx, Brent Patriquin and Devlin Fernandes.