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April 2016 Board Meeting Minutes


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Prince Rupert Library Board Meeting Minutes

April 28, 2016

Present:

Devlin Fernandes (DF), Glenn Groulx (GG), Tim MacDonald (TM), Helen Moore (HM), Brent Patriquin (BP), Dale White (DW), Lauren Williams (LW), Joe Zelwietro (JZ, chief librarian)

Absent: Joy Thorkelson (JT)

AGM commenced at 7:05 pm.

  • Motion to accept the Chairperson's Report by LW, seconded by HM, passed.
  • Motion to accept the Librarian's Report by TM, seconded by GG, passed.
  • Motion to accept Statement of Financial Information by LW, seconded by TM, passed.
  • Decision to forward this Annual report to City, The Northern View, and patron supporters; as well as to make the report publicly available on the library website.

Regular April meeting commenced at 7:40 pm

  • Agenda amended to add 3 new items for discussion: staff safety, new board members and promotion for the library and. Motion to pass amended agenda by TM, seconded by BP, passed.
  • Minutes of March 2016 Board Meeting Minutes passed.
  • Discussion re: nature of contract between city of Prince Rupert and Prince Rupert Public Library Board. Trustees are considering the matter. After consideration, trustees will speak to Council . JZ to makes notes of consideration and bring them back to Board for next Library Board meeting.
  • Discussion about test results indicating elevated levels of lead in the drinking water in the library. JZ informed the Board what has happened so far since tests performed in March 2016. The library statement to the public regarding this matter included with these minutes.
  • Invite Friends of the Library to a Library Board Meeting to discuss the Prince Rupert Community Foundation. A trustee, BP, will work with the FoL to help formalize a 'return' policy for services not received by successful bidders at the Novel Idea auction.
  • Discussion about Health and Safety of library employees from intoxicated or otherwise potentially dangerous visitors. Board is initiating a Labour-Management meeting and invites a response from the union members.
  • The library will create an email list to advise library patrons and supporters of upcoming events. The Library Board and staff will work toward greater promotion of events in general and specifically promote new programs such as the 3D printer program. The promotion of the library will also involve talking to neighbouring communities such as Port Edward, Metlakatla, Lax Kwala'ams, etc. to explore whether they can contribute to the Library.
  • JZ to develop a more formal policy and procedure guidelines for the 3D printing program.
  • The library is entering a new 3 year contract with CityWest to provide improved internet connectivity for both internal library use and public access.
  • Reminder to those trustees whose term is expiring this year, please inform City that you wish to re-apply.

Meeting Adjourned at 9:45 pm. Next Meeting at 7pm (May 26, 2016).