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November 2016 Board Meeting Minutes


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Prince Rupert Library Board Meeting Minutes

November 16, 2016

Present:

Devlin Fernandes (DF), Tim MacDonald (TM), Helen Moore (HM), Brent Patriquin (BP), Heather Rose (HR), Andrea Wilmot (AW), Dale White (DW) and Joe Zelwietro (JZ, Chief Librarian)

Regrets: Jagdev Uppal (JU)

Meeting commenced at 7:00 pm.

  • Motion to approve everything in the “Consent Agenda”except for matters removed from the Consent Agenda. Moved by AW, seconded by BP, passed.
    • Matters included in Consent Agenda:
      • acceptance of previous Board Meeting minutes of October 21, 2016
      • Librarian report
    • Matters not included in consent agenda and discussed
      • librarian report
      • 3 year budget forecast
      • librarian job description
      • unaudited library financial statements
      • update on potential library winterfest event

Discussions included:

  • that the library review its item donation policy to reduce costs in processing, distribution, sales and recycling of items.
  • Board reviewed librarian job description and recommended some changes. The second draft will be done by AW and presented to the Board in the next meeting. As well JZ will forward the other job descriptions within the library to trustees.
  • Whether the library board should have the annual city-provided financial statements audited or not. There is no legal obligation from the federal, provincial or municipal levels of government that that Board is aware of and there is a significant cost to the library to do an audit. At this point the library will not have its financial statements audited.
  • JZ to put together a cost estimate for the completion of the “...turning the pages” digitization project.

Meeting Adjourned at 8:55 pm. Next Meeting at 7pm Dec. 14 (to be confirmed).