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Annual General Meeting and April 19, 2017 Board Meeting Minutes

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Annual General Meeting and Prince Rupert Library Board Meeting Minutes

April 19, 2017


Devlin Fernandes (DF), Glenn Groulx (GG), Chelsea Keays (CK), Tim Macdonald (TM), Helen Moore (HM), Brent Patriquin (BP), Heather Rose (HR), Andrea Wilmot (AW), Joe Zelwietro (JZ, Chief Librarian)

Regrets: none

Meeting commenced at 7:05 pm.

  • Motion to accept AGM Agenda by BP, seconded by AW, passed.
  • Motion to accept Board Chairperson's report by DF, seconded by CK, passed.
  • Motion to accept Chief Librarian’s report by TM, seconded by HR, passed.
  • Motion to accept Statement of Financial Information (SoFI) by BP, seconded by TM, passed.
  • JZ directed to request the Chief Financial Officer of the City of Prince Rupert to come to the next Board Meeting or to write a report to help Board understand options about the library debt to the City.
  • JZ directed to send AGM brochures to City Council, to the supporters of the Library and to the newspaper.
  • Motion to adjourn the AGM by TM.

Regular Prince Rupert Library Board April Meeting commenced at 8 pm.

  • Motion to move items 3 and 6 of Consent Agenda as well as adding TOPs training and Job share situation to Discussion Agenda by BP, seconded by HM, passed.
  • Motion to accept revised Discussion Agenda by TM, seconded by TM, BP.
  • JZ to find appropriate facility to host the Gwynne Dyer event, will contact CHSS, Lester Centre and Seniors Centre.
  • JZ to revise Chief Librarian goals to note in-process items, group appropriate goals together and prioritize goals.
  • The Library Board has formed a committee to liase with the city to determine who has what responsibilities regarding building. The Committee will consist of BP, HR and AW. JZ will forward any correspondence with City re: maintenance and infrastructure issues to this committee.
  • Motion by TM that the Board accept the Wage Parity report and appendices, seconded by DF, passed.
  • Regarding the status of the library’s digital repository, Turning the Pages, JZ is to continue communicating with SD#52 and the IT director there to see if a joint effort between the Library and school district can restore TTP.
  • Library Board elections for Chairperson and vice-Chairperson were held. GG was acclaimed as Chairperson and DF was acclaimed as vice-Chairperson. This will be reviewed at next year’s AGM
  • Regarding the request from City Hall about mandatory sick notes, the Library will be following City’s directive for the remainder of the year and addressing the difference in wording in the pertinent sections between the Library’s Collective Agreement (Board and CUPE105-01) and the City’s Collective Agreement with CUPE 105 during the next negotiations.
  • Discussion re: proposed 3-D printer policy. Motion to accept policy with revision by AW, seconded by GG, passed
  • Discussion re: Deplib Job Description. The job description was tabled until the May Board meeting.
  • Discussion regarding training for Library Board trustees. JZ will investigate possibility of having TOPs training here in Rupert (or perhaps in Terrace) in September. JZ will request TOPs staff preferred times and dates.
  • JZ will ask City staff when exactly TM’s and HM’s terms expire. To ensure that there is no problem with obtaining quorum in June’s meeting.

Meeting Adjourned at 9:17 pm. Next Meeting at 7 pm (May 17, 2017).