October 25th, 2017 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

Tuesday, October 25, 2017

Present:

Cary Dalton (CD), Devlin Fernandes (DF), Glenn Groulx (GG), Stephanie Lysyk (SL), Andrea Wilmot (AW), Dale White (DW), Joe Zelwietro (JZ, Chief Librarian)

Regrets: Chelsea Keays (CK), Brent Patriquin (BP)

Meeting commenced at 7:05 pm.

• Motion to accept agenda by AW, DF seconded, Passed.
• Motion to approve Board Minutes of Oct 3, 2017 by AW, DF seconded, Passed.
• Motion to continue ‘Building Responsibilities Committee’ to consist of AW, BP and CD and for JZ to present to committee a list of present maintenance and infrastructure responsibilities and ongoing issues. Motion by CD, seconded AW, Passed.
• Discussion of Operational deficit and the need to include in the budget the Severance/Vacation Accrual increases in the annual budget. A motion was made that JZ re-submit option 1 of the revised budgets to City Hall, the motion made by AW, DF seconded, Passed.
• Discussion regarding the need for a PRL trustee to sit on the NWLF board. JZ will review this year’s board minutes to see if CK had volunteered for this position.
• Discussion about different user groups using the library and whether we would like to have groups here that could purchase needed Library resources rather than pay fees for usage. Recommendation that we resume this conversation during the strategic planning sessions which are upcoming.
• Discussion regarding the standard operating agreement with the City. SL will draw up a framework which would allow the board to move forward on this matter.
• Discussion about Board meetings. It is important that trustees come to board meetings and if some trustees are having trouble making this commitment, they should talk to the Board chair. Regular attendance is expected as per the Library Act. Further to this the Board will be meeting on the first Wednesday of every month in 2018. A schedule for 2018 will be created by JZ and distributed to the Board.

Meeting Adjourned at 8:55pm. Next Meeting at 7 pm (Dec. 6, 2017).