January 10 2024 Board Meeting Minutes

Prince Rupert Public Library

Library Board Meeting



January 10, 2024

Present: Ronald Braun (RoB), Richard Butler (RiB), Teri Forster (TF), Kate Lyon (KL), Tiffany Prystay (TP), Brendan Turner (BT), Joe Zelwietro (JZ-Chief Librarian)

Regrets: Carolina de Ryk (CdR)

Meeting commenced at 7:00 pm.

• Traditional territorial acknowledgement: BT
• Question about Nov. 8, 2023 In camera meeting minutes. Motion to go in camera by TF, seconded by BT.
• Motion to leave in camera session, by TP, seconded by TF. Passed
• Motion to accept consent agenda by BT, seconded by TP. Passed
• Truth and Reconciliation discussion:
• 2024 All Native Basketball Tournament coming up in February 11-18 (or perhaps future
  tourneys). Trustees wondering what the Library can do for promotion of Library during tourney. Some ideas:
• Perhaps have our annual Book Sale during this time frame
• Put up "welcome ANBT visitors to Library or La bala Sgan (sp and character check
  needed), possibly meet with Ts'msyen Sm'algyax Language Authority representative.
• Trustee TP to talk with our Social Media person re: postings on Social media
• Trustees TP and KL will speak Port of Prince Rupert about funding Library for ANBT tourney (eg. purchase tickets for Library to give out [similar to Shames passes idea])
• Focus on Strategic Plan goal: Diversity/Inclusion
• Discussion of recent disagreement between the Library staff and parent (and follow-up correspondence between parent and Chief Librarian) about usage of preferred name rather than legal name of patron who is a minor. Trustees acknowledged difficulty of resolving the different perspectives of parent and child, wondered about minor's well-being, considering whether technical and policy changes are needed and whether this matter has occurred in other Libraries -especially in the North West Library Federation. Trustees aware of the follow-up actions taken by Library staff and JZ. JZ will correspond with the parent about this matter.
• Board considered the proposed meeting schedule for 2024. A change was made for the February meeting, but otherwise it was accepted as is. JZ will alter schedule accordingly. The February PRL Board meeting will be on February 21, 2024.
• JZ detailed some of the recent cyber-attacks on Library in Canada (Toronto PL and London PL) and notified trustees of the challenges PRL has re: technical matters. JZ will start planning possible options for the Library's digital needs. As well JZ will ask the BC Libraries Coop (the host of our patron's information what liability protection PRL has in case of damage/escape of patron information.

Motion to adjourn at 8:55 pm, by KL, seconded by TP, passed.

Next Meeting at 7pm February 21, 2024