December 6, 2017 Board Meeting Minutes

Prince Rupert Public Library

Library Board Meeting


December 6, 2017

Present: Cary Dalton (CD), Devlin Fernandes (DF),Glenn Groulx (GG), Stephanie Lysyk (SL), Chelsea Keays (CK), Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (JZ, Chief Librarian)

Regrets: Brent Patriquin (BP)

Meeting commenced at 7:00 pm.

• Motion to amend Discussion agenda to include:
• add Friends of Library update
• Negotiations update
• Community Enhancement Grant update/li>
• and move three items from Consent agenda to Discussion agenda
• PRRCF report
• Early Years grant obtained
• SD52 summer student report

moved by SL and seconded by AW, passed

• Motion to accept Board Mtg of October 25, 2017 minutes by CD, seconded by AW, passed
• Discussion regarding PRL’s representative on NWLF (North West Library Federation) board. Matter tabled until next meeting.
• Discussion about 2018 Board meeting dates, except for change of January’s date (from Jan 3 to Jan 10), the dates for the year were accepted.
• Discussion about the suggested framework for potential contract with City of Prince Rupert. A comprehensive framework was presented by SL and will be reviewed by trustees. Building committee will meet and discuss this further.
• JZ to present Board with present rental rates for the MP room and some suggestions about possible increase in rates. Library will be starting to rent out the MP room on Monday mornings as of Jan 2018 and we will assess the change later in the year. Motion to open the MP room to rentals on Monday mornings starting in Jan 2018, made by AW, seconded by DF, passed.
• Discussion of maintenance responsibilities of the Library Board for the building. Next action will be done by Building Committee./li>
• Discussion about recent resignation of library trustee, Jagdev Uppal. This brings the number of trustees to nine(9) and this is acceptable to Library Board and within range set by the Library Act. No further action at this point.
• Discussion about recent changes in Friends of the Library (FoL). They need more members, specifically more directors. JZ will invite the FoL to the next board meeting to hear their needs and see what the Board and Library staff can do to help.
• Board and JZ will meet on Dec 20 to discuss Negotiation plans. JZ will correspond with David Try, Library negotiator to determine best meeting date for Board, Chief Librarian and negotiator.
• Discussion about recent Community Enhancement Grant announcement. Although the Library has not received official notification yet, it appears that the Library will be receiving $645,000 from the municipality in 2018.
• JZ will share the recent community organization partnered projects (i.e. PRRCF PRL-Refresh project, SD#52 summer student project and the recent PR Early Years grant) with local news media and social media as well sending thanks to our MLA for her assistance with the new fountain the library has obtained through the City.

Meeting Adjourned at 8:30 pm. Next Meeting at 7pm (Dec. 20, 2017).