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September 5 2018 Library Board Meeting Minutes

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Prince Rupert Public Library

Library Board Meeting

Sept. 5, 2018

Present: Devlin Fernandes (DF), Chelsey Keays (CK), Glenn Groulx (GG), Stephanie Lysyk (SL), Andrea Wilmot (AW); Joe Zelwietro (JZ-Chief Librarian)

Regrets: Brent Patriquin (BP), Dale White (DW)

Meeting commenced at 7:05 pm.

  • Motion to accept Agenda, with amendment, to move July Library Statistical report out of consent agenda and place it in discussion agenda. Motion by AW, seconded by CK, passed.
  • Motion to place new business, specifically sub-committee call for volunteers, into discussion agenda AW, CK, passed
  • Discussion about email from CUPE regional negotiator Dan W.. The Board instructs JZ to reply to Dan W that it believes the wage calculations done by JZ and City Payroll staff more closely match the language of the Agreement than the calculations presented by Dan W. JZ will communicate this to Dan W.
  • Motion to accept Library 2019 budget as part of the Library‚Äôs Community Enhancement Grant to the City. Motion by DF, seconded by CK, passed.
  • There was a discussion about future library activities and planning, the Board is asking all trustees to consider joining a sub-committee to facilitate this process. Board members, if there are any areas of particular interest for you or ideas you have, consider joining one or more. Bring any questions you might have to the next meeting. We haven't yet discussed meeting frequency or schedules. Anyone is welcome to join a committee even if you can't make all the meetings; we can keep each other up to date by email. We talked about four different areas/committees. Briefly:
    • Strategic planning: work with Joe to develop a strategic plan for the library.
    • Fundraising/grants: work on creative ways to generate more funds for the library.
    • Performance review: develop a procedure for performance review of the Chief librarian and of the board
    • Relationship with the City: work on a contract/agreement that we can bring to the City to begin
      discussions about the details of this new relationship
  • The Board is considering which trustee(s) will attend the October 19-20 NWLF conference in Houston

Meeting Adjourned at 8:20 pm. Next Meeting at 7pm (Oct. 3, 2018).