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Annual General Meeting and April 19, 2017 Board Meeting Minutes

Annual General Meeting and Prince Rupert Library Board Meeting Minutes

April 19, 2017

Present:

Devlin Fernandes (DF), Glenn Groulx (GG), Chelsea Keays (CK), Tim Macdonald (TM), Helen Moore (HM), Brent Patriquin (BP), Heather Rose (HR), Andrea Wilmot (AW), Joe Zelwietro (JZ, Chief Librarian)

Regrets: none

Meeting commenced at 7:05 pm.

  • Motion to accept AGM Agenda by BP, seconded by AW, passed.
  • Motion to accept Board Chairperson's report by DF, seconded by CK, passed.
  • Motion to accept Chief Librarian’s report by TM, seconded by HR, passed.
  • Motion to accept Statement of Financial Information (SoFI) by BP, seconded by TM, passed.
  • JZ directed to request the Chief Financial Officer of the City of Prince Rupert to come to the next Board Meeting or to write a report to help Board understand options about the library debt to the City.
  • JZ directed to send AGM brochures to City Council, to the supporters of the Library and to the newspaper.
  • Motion to adjourn the AGM by TM.

Regular Prince Rupert Library Board April Meeting commenced at 8 pm.

February 2017 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

Wednesday, February 15, 2017

Present:

Barry Cunningham (BC), Devlin Fernandes (DF), Chelsea Keays (CK), Tim MacDonald (TM), (Helen Moore (HM), Heather Rose (HR), Dale White (DW)Andrea Wilmot (AW), Joe Zelwietro (JZ, Chief Librarian)

Regrets: Glenn Groulx (GG), Dave Uppal (JU), Brent Patriquin (BP)

Meeting commenced at 7:05 pm.

Library Merchandise

We do have an on-going sale of items at the library. There is a display case showcasing our merchandise. Located to the right of the gate when entering the main entrance of the library.

Our merchandise includes:

Rainy Day T-shirt: $25.00

GTP Hotel Notecards:
$1.50 each,
or 10 for $12.00

Frameable Prints:
6" × 9": $10.00
12" × 18": $30.00

Bookbags:
Halibut or NLF
$25.00

Sou'wester Rain Hats:
Youth and Adult
$15.00

January 2017 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

Wednesday, January 18, 2017

Present:

Tim MacDonald (TM), Devlin Fernandes (DF), Brent Patriquin (BP), Glenn Groulx (GG), Dale White (DW), Heather Rose(HR), Joe Zelwietro (JZ) (Chief Librarian)

Regrets: Helen Moore (HM), Jagdev Uppal (JU), Andrea Wilmot (AW), Chelsea Keays (CK)

Meeting commenced at 7:10 pm.

  • General discussion about the Consent Agenda method and ways of improving it. JZ will separate the next Agenda into two parts: the consent agenda and the discussion agenda and will provide printed versions of all digital materials to those trustees who wish to have printed. At this point I think 2 trustees have requested paper copies (DW and BP). Anybody else, please let me know.
  • Consent modified by removing the “Imperial Oil grant” from the consent agenda. Motion to pass modified consent agenda by HR, seconded by GG, passed. Items accepted in consent agenda:
    • Minutes of the November 16, 2016 meeting
    • NWLF/NELF letter
    • Libraries Branch’s response to NWLF/NELF letter
    • Community Enhancement Grant letter
    • Library financial statement
    • Read with the Rampage event advertisement
    • Librarian’s Report
  • Items to be discussed in Discussion agenda:
    • Chair and vice-Chair elections
    • Imperial Oil grant
    • Idea for used books
    • Job share discussion
    • Chief Librarian job discussion
    • Prince Rupert Library Letter of Support to SD#52

Moving onto Discussion Agenda:

November 2016 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

November 16, 2016

Present:

Devlin Fernandes (DF), Tim MacDonald (TM), Helen Moore (HM), Brent Patriquin (BP), Heather Rose (HR), Andrea Wilmot (AW), Dale White (DW) and Joe Zelwietro (JZ, Chief Librarian)

Regrets: Jagdev Uppal (JU)

Meeting commenced at 7:00 pm.

  • Motion to approve everything in the “Consent Agenda”except for matters removed from the Consent Agenda. Moved by AW, seconded by BP, passed.
    • Matters included in Consent Agenda:
      • acceptance of previous Board Meeting minutes of October 21, 2016
      • Librarian report
    • Matters not included in consent agenda and discussed
      • librarian report
      • 3 year budget forecast
      • librarian job description
      • unaudited library financial statements
      • update on potential library winterfest event

Discussions included:

October 2016 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

October 21, 2016

Present:

Devlin Fernandes (DF), Tim MacDonald (TM), Brent Patriquin (BP), Jagdev Uppal (JU) Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (Chief Librarian, JZ)

Regrets: Helen Moore (HM)

Meeting commenced at 7:05 pm.

  1. Agenda was amended to include discussions about:
    1. Northwest History Room promotion
    2. Safety in Library for all individuals

    Motion to pass agenda with amendments, BP moved and DW seconded, Passed

  2. Motion to pass May Board minutes, DF moved and seconded by DW, Passed.
  3. New Business
    1. Presentation by Friends of the Library representative Barb Leonard. She informed the Board that the Friends of the Library have over $14,000 ready for the Library. Various ideas were discussed and the Board thanked Barb and all the Friends in supporting the library.
    2. Motion by Board: The Board directs JZ to refer the Operating Funding Agreement with JZ's comments back to Corporate Administrator Rory Mandryk to be re-written to be consistent with the Library Act. Moved by AW and seconded by JU, Passed.
    3. Other matters were discussed (see attached page 'actions for Joe') but no further motions.

Meeting Adjourned at 9:20 pm. Next Meeting at 7 pm Wednesday, November 16, 2016.

May 2016 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

May 26, 2016

Present:

Barry Cunningham (BC), Devlin Fernandes (DF), Helen Moore (HM), Brent Patriquin (BP), Jagdev Uppal (JU), Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (JZ, chief librarian)

Regrets: Tim MacDonald (TM), Lauren Williams (LW), Glenn Groulx (GG)

AGM commenced at 7:15 pm.

April 2016 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

April 28, 2016

Present:

Devlin Fernandes (DF), Glenn Groulx (GG), Tim MacDonald (TM), Helen Moore (HM), Brent Patriquin (BP), Dale White (DW), Lauren Williams (LW), Joe Zelwietro (JZ, chief librarian)

Absent: Joy Thorkelson (JT)

AGM commenced at 7:05 pm.

  • Motion to accept the Chairperson's Report by LW, seconded by HM, passed.
  • Motion to accept the Librarian's Report by TM, seconded by GG, passed.
  • Motion to accept Statement of Financial Information by LW, seconded by TM, passed.
  • Decision to forward this Annual report to City, The Northern View, and patron supporters; as well as to make the report publicly available on the library website.

Regular April meeting commenced at 7:40 pm

March 2016 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

March 17, 2016

Present:

Dale White (DW), Brent Patriquin (BP), Lauren Williams (LW), Devlin Fernandes (DF), Glenn Groulx (GG), Tim MacDonald (TM), Joy Thorkelson (JT), Barry Cunningham (BC), Joe Zelwietro (JZ) Chief Librarian

Regrets: Helen Moore (HM)

Meeting commenced at 7:30 pm.

January 2016 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

January 21, 2016

Present:

Dale White (DW), Barry Cunnigham (BC), Devlin Fernandes (DF), Glenn Groulx (GG), Tim MacDonald (TM), Joe Zelwietro (JZ), chief librarian

Regrets: Brent Patriquin (BP), Joy Thorkelson (JT), Helen Moore (HM), Lauren Williams (LW)

Meeting commenced at 7:30 pm.

  • Agenda accepted. Motion DW, Seconded GG; passed.
  • Minutes from previous meeting (November 19. 2015). Motion TM, Seconded DW; passed
  • Discussion and acceptance of Library Board Meeting schedule for 2016 as presented by JZ
  • Review of statistical and financial reports for 2015. Motion to accept reports by BC, seconded by GG. Passed.
  • In-camera discussion
  • Discussion about proposed reduction of City of Prince Rupert's grant to the library regarding possible service cutbacks, grant opportunities and building partnerships. The Board would like to have a meeting with library staff soon to allow staff to offer input into the process. The proposed meeting date is February 5. JZ will communicate to the staff and inform the Board of their reply.

Meeting Adjourned at 9:05 pm. Next Meeting at 7:30 pm (Feb, 18, 2016).