Wap Liitsx – House of Reading
Prince Rupert Public Library Board Meeting Minutes
Wednesday, April 16, 2025
101 6th Ave. West, Prince Rupert, BC V8J 1Y9
| Chair: | B. Turner |
|---|---|
| Members: | N. Adey, City Council R. Braun, Vice Chair R. Butler G. De Lucca K. Lyon N. Purewal D. Smith |
| Regrets: | J. Amante |
| Staff: | M. Taylor, Acting Chief Librarian, Secretary of the Board W. McDuff |
| 1. | CALL TO ORDER / INTRODUCTIONS | |
| 1.1. | The Prince Rupert Library Board acknowledges the traditional and unceded territory of the Ts’msyen on which this meeting takes place. | |
| 1.2 | Call to Order at 7:02 p.m. | |
| 2. | CONSENT AGENDA (ADDITIONS/DELETIONS) Prince Rupert Library Board Minutes April 16, 2025 1 Wap Liitsx - House of Reading | |
| 2.1 | Adoption of Meeting Minutes That the Prince Rupert Library Board resolves to adopt the March 12, 2025 Prince Rupert Library Board Meeting minutes as presented. Adey/De Lucca — Carried | |
| 2.2 | Adoption of Financial Report That the Prince Rupert Library Board resolves to adopt the March 2025 Financial Report as presented. Adey/De Lucca — Carried | |
| 2.3 | Adoption of Circulation Report That the Prince Rupert Library Board resolves to adopt the March 2025 Circulation report as presented. Adey/De Lucca — Carried | |
| 3. | STAFF HIGHLIGHT Cataloguing Library Assistant W. McDuff gave a short | |
| 4. | CHIEF LIBRARIAN UPDATE | |
| 4.1 | Truth and Reconciliation Goals – Currently working with Ts’msyen Sm’algyax Language Authority on developing new signs for the Library. Timeline is anticipated to be approx. 6 | |
| 4.2 | Strategic Plan Highlight – Mutual Goals and Relationships M. Taylor summarized a number of initiatives currently underway that enhance community relationships and foster | |
| 4.3 | M. Taylor provided update on reporting, including 2024 SOFI which is ready for submission and Charitable Tax return due by the end of June. Discussion on 2024 Annual Report and | |
| 4.4 | Update on summer job postings. There will be a posting going up for a Summer Tech Assistant to aid with TTP, Website, and other related tech work. Summer Reading Club Coordinator | |
| 4.5 | Phone upgrade led to upgrade in Library’s security system. These upgrades fit within current operating budget, with some one time costs coming from Enhancement Grant. This work is now complete. | |
| 3. | ONGOING ACTION ITEMS | |
| 3.1 | Discussion on statement from Board addressing community concerns on the future of the library. Final draft will be ratified and disbursed through Library’s social media and | |
| 4. | SUB-COMMITTEE UPDATES | |
| 4.1 | Policy – Review of Policy Committee meeting on April 9th. Work will progress with Collections Policy, Prince Rupert Library Board Minutes April 16, 2025 3 | |
| 4.2 | New Facilities – Priorities have been developed, which include comprehensive list of needs, potential fundraising opportunities, and plan to keep topic of new | |
| 4.3 | Strategic Planning – Focus will be on developing a framework/ living document. Committee will now be co-chaired by N. Purewal and K. Lyon. Other members | |
| 5. | ADDITIONAL ITEMS | |
| 5.1 | K. Lyon provided some information on literacy initiatives in the school district and provincially. M. Taylor will work with her on discussing opportunities to collaborate with the Library. | |
| 6. | IN-CAMERA SESSIONS (BOARD ONLY) | |
| 6.1 | Motion put forward citing policy 1.3.7 b) personal information of an individual, including an employee of the library Turner/ Smith Carried | |
| 7. | NEXT MEETING DATE | |
| 7.1 | The Prince Rupert Library Board will meet on Wednesday, May 21, 2025. | |
| 8. | ADJOURNMENT Prince Rupert Library Board Minutes April 16, 2025 4 | |
| 8.1 | That the Prince Rupert Library Board adjourns their meeting held on April 16, 2025 the time being 8:35 p.m. | |