October 2014 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

October 23, 2014

Present:

Barry Cunningham (BC), Devlin Fernandes (DF), Glenn Groulx (GG), Peter Maksymyszyn (PM), Tim MacDonald (TM), Helen Moore (HM), Brent Patriquin(BP), Dale White (DW), Lauren Williams (LW), Joe Zelwietro-Chief Librarian (JZ)

Meeting commenced at 7:20 pm.

• Additions requested for the Agenda. Additions accepted. DW moved, GG seconded. Passed.
• Minutes of Library Board Meeting of September 24 accepted, PM moved, LW seconded. Passed.
• Discussion about recent Library flooding and the relationship between Library and Prince Rupert Public Works department. There needs to be a clarification of the City's policy regarding the Library maintenance. JZ will start a suggested maintenance schedule for sump pumps and pipes.
• Change in policy 1.4.6 of the Prince Rupert Library Policy. New version of Policy to be printed as of October 24. HM moved, LW seconded, 7 yea, 1 abstention, Chairperson no vote.
• Agenda item for next meeting: Determine method for changing existing policy (eg. Simple majority or two-thirds majority)
• Decision to contract consultant (David Try) for upcoming CUPE negotiations. Moved by LW, Seconded by BP, Passed. 8 yeas, Chairperson no vote.
• TOPs discussion. A useful day, GG learned a lot, recommended it for others.
• All Library Board trustees welcome to City Council chambers for budget defence in December. JZ will communicate date and time to trustees.
• Discussion about possible Winterfest Storytelling event at Library. JZ will discuss with staff and get back to Board.
• Agenda item for next meeting: Election of library chair and vice-chairperson.
• Decision made re: Library Board's participants in the Labour-Management Committee. DW and TM appointed by Board.

Meeting Adjourned at 9:15 pm. Next Meeting at 7:15 (Thursday November 20, 2014).