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December 5 2018 Library Board Meeting Minutes

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Prince Rupert Public Library
Library Board Meeting

Dec. 5 2018

Present: Nick Adey (NA), Chelsea Keays (CK), Stephanie Lysyk (SL), Brent Patriquin (BP), Dale White (DW), Andrea Wilmot (AW)

Regrets: Devlin Fernandes (DF), Glenn Groulx (GG)

Meeting commenced at 7:03 pm.

  • Introduction of new City Council representative Nick Adey
  • Motion to accept consent agenda by N.A, seconded AW, passed
  • 3 items added to discussion agenda and motion to accept discussion agenda by NA and seconded by BP
  • Discussion about suggested 2019 meeting schedule. It is to be revised so that all meetings are on the second Wednesdays of each month. A revised schedule will be reviewed on Jan 9th meeting.
  • Discussion about Strategic Planning committee initial meeting notes. Next steps to include
    setting a meeting with library staff for input; Board will create a list of local stakeholders that
    will be asked for input. Goal is to complete the strategic plan by September 2019.
  • Discussion about recommendations of the fundraising/grants committee regarding possible
    increases in multi-purpose room rentals. Committee member CK will forward price sheet to all
  • Discussion about City relationship committee. NA added to committee
  • Discussion about Chief Librarian/Board review committee draft report. A draft policy was put
    forward to Board, it was tabled until January in order to obtain more feedback from trustees.
  • The three other items added to the agenda were:
    • Grant letter from City Hall (requested amount was granted)
    • Annual Library Christmas dinner reminder
    • Notice to trustees about Nathan Cullen/Jennifer Rice Holiday Open House on Fri Dec 6.

    These three items were only briefly discussed as there was a power failure in the library and we
    had to adjourn the meeting.

  • Meeting Adjourned at 8:36 pm. Next Meeting at 7pm (Jan, 9, 2019).