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January 9 2019 Library Board Meeting Minutes

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Prince Rupert Public Library
Library Board Meeting

Jan. 9 2019

Present: Nick Adey (NA), Cary Dalton (CD), Devlin Fernandes (DF), Glenn Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL), Brent Patriquin (BP), Dale White (DW), Andrea Wilmot (AW),
Joe Zelwietro (JZ - Library Director)

Regrets: none

Meeting commenced at 7:05 pm.

  • Motion to pass agenda and Dec 2018 Library Board meeting minutes by AW, seconded by NA,
  • Committee updates
    • Strategic Planning: review of already completed work, including meeting with the library
      staff and timeline planning. The next meeting date is 7pm on January 16 at the Library.
    • Fundraising/Grants: a change in the library’s fee schedule re: Multipurpose Room rentals.
      Motion to accept the following changes by CK, seconded by DW, passed. The Prince
      Rupert Library will make the following changes to the fee schedule: The rate for
      government and commercial groups will be $120/full day (between 4 hrs and 8 hrs) and
      $70/half day (4 hrs or less). As well there is now a 24 hour cancellation notice fee. This
      means that if a party (gov’t or commercial or non-profit) cancels a booking within 24 hours
      of the event, the party will be charged the rate quoted to that party. If a cancellation is made
      more than 24 hours prior to the event, the /party will not be charged.
    • City Relationship:
      • The library board wishes that the library values align with the City of Prince Rupert’s
        values. Following this JZ has placed the Employee manual part of the City’s Policies
        and Procedures into the City Relationship file for trustees to view and decide which
        parts should be incorporated into the Prince Rupert Library Policies.
      • SL will speak with a representative of the Shoop Group Consulting firm to see if
        someone will do some consulting with the Library Board.
    • Chief Librarian Evaluation: Discussion of often to evaluate the CL and what precisely will
      be evaluated. Result of discussion is that the CL Evaluation committee will meet again and
      work out some details.
  • Discussion about potential library policy re: patrons’ body odour complaints. There isn’t a
    present policy this matter and the board has left the decision to remove patrons from the library
    to the discretion of the Library Director.

Meeting Adjourned at 8:20 pm. Next Library Board meeting at 7pm (February 13, 2019).
Next Strategic Planning committee meeting is: 7pm January 16 @ the Library