November 13 2019 Library Board Meeting Minutes

Present: Cary Dalton (CD), Carolina de Ryk (CdR), Chelsea Keays (CK), Stephanie Lysyk (SL), Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (JZ-Chief Librarian)

Regrets: Glenn Groulx (GG)

Meeting commenced at 7:09 pm.

• Consent agenda accepted with October financial report moved to Discussion agenda, motion by AW, seconded by CD, passed.
• Discussion about financial report and projection of very slight deficit for 2019 (≤1%)
• Discussion about Turning the Pages, how the project was progressing, emphasis on the fact that the Library is not the owner of the newspaper items, but was a permission holder of the items for non-commercial use by patrons.
• Discussion about Policy re: rental of Multipurpose room. The library is an welcoming, inclusive place which means that patrons renting our room can not discriminate against others on any of the grounds listed in the BC Human Rights code. After the meeting JZ found that there is already such a statement in the Policy manual and will bring it to the attention of trustees during the next meeting. We will be discussing how such a requirement could impact on commercial groups that rent the room for private purposes in a future meeting.
• Discussion about the recent change to the City of Prince Rupert's Travel and Per Diem claim form and whether the Library should adopt it as well. It does make travel more expensive for the Library to afford, but it more fairly compensates those travelling for Library purposes. After discussion, a motion was made by AW and seconded by CD that 'The Library match the City's new rate commencing with the new year (Jan 1, 2020)'. Passed.
• Discussion about a meeting that CK attended with Redesign Rupert concerning the land between Cow Bay and Rushbrook Floats. CK will look into whether a member(s) of the Library Board should attend the next meeting of Redesign Rupert team.
• JZ will present the 2020 Library Board meeting schedule to the Board during the Jan 8, 2020 Board meeting. There is no Library Board meeting in December 2019.

Meeting adjourned at 8:50 pm

Next Library Board Meeting at 7pm (Jan. 8, 2020).
Next Strategic Committee meeting Nov 28 2019 at 7pm in the MP room