About the Library

Prince Rupert Library Board Meeting Minutes

April 28, 2016

Present:

Devlin Fernandes (DF), Glenn Groulx (GG), Tim MacDonald (TM), Helen Moore (HM), Brent Patriquin (BP), Dale White (DW), Lauren Williams (LW), Joe Zelwietro (JZ, chief librarian)

Absent: Joy Thorkelson (JT)

AGM commenced at 7:05 pm.

• Motion to accept the Chairperson's Report by LW, seconded by HM, passed.
• Motion to accept the Librarian's Report by TM, seconded by GG, passed.
• Motion to accept Statement of Financial Information by LW, seconded by TM, passed.
• Decision to forward this Annual report to City, The Northern View, and patron supporters; as well as to make the report publicly available on the library website.

Regular April meeting commenced at 7:40 pm

• Agenda amended to add 3 new items for discussion: staff safety, new board members and promotion for the library and. Motion to pass amended agenda by TM, seconded by BP, passed.
• Minutes of March 2016 Board Meeting Minutes passed.
• Discussion re: nature of contract between city of Prince Rupert and Prince Rupert Public Library Board. Trustees are considering the matter. After consideration, trustees will speak to Council . JZ to makes notes of consideration and bring them back to Board for next Library Board meeting.
• Discussion about test results indicating elevated levels of lead in the drinking water in the library. JZ informed the Board what has happened so far since tests performed in March 2016. The library statement to the public regarding this matter included with these minutes.
• Invite Friends of the Library to a Library Board Meeting to discuss the Prince Rupert Community Foundation. A trustee, BP, will work with the FoL to help formalize a 'return' policy for services not received by successful bidders at the Novel Idea auction.
• Discussion about Health and Safety of library employees from intoxicated or otherwise potentially dangerous visitors. Board is initiating a Labour-Management meeting and invites a response from the union members.
• The library will create an email list to advise library patrons and supporters of upcoming events. The Library Board and staff will work toward greater promotion of events in general and specifically promote new programs such as the 3D printer program. The promotion of the library will also involve talking to neighbouring communities such as Port Edward, Metlakatla, Lax Kwala'ams, etc. to explore whether they can contribute to the Library.
• JZ to develop a more formal policy and procedure guidelines for the 3D printing program.
• The library is entering a new 3 year contract with CityWest to provide improved internet connectivity for both internal library use and public access.
• Reminder to those trustees whose term is expiring this year, please inform City that you wish to re-apply.

Meeting Adjourned at 9:45 pm. Next Meeting at 7pm (May 26, 2016).

Prince Rupert Library Board Meeting Minutes

March 17, 2016

Present:

Dale White (DW), Brent Patriquin (BP), Lauren Williams (LW), Devlin Fernandes (DF), Glenn Groulx (GG), Tim MacDonald (TM), Joy Thorkelson (JT), Barry Cunningham (BC), Joe Zelwietro (JZ) Chief Librarian

Regrets: Helen Moore (HM)

Meeting commenced at 7:30 pm.

Prince Rupert Library Board Meeting Minutes

January 21, 2016

Present:

Dale White (DW), Barry Cunnigham (BC), Devlin Fernandes (DF), Glenn Groulx (GG), Tim MacDonald (TM), Joe Zelwietro (JZ), chief librarian

Regrets: Brent Patriquin (BP), Joy Thorkelson (JT), Helen Moore (HM), Lauren Williams (LW)

Meeting commenced at 7:30 pm.

• Agenda accepted. Motion DW, Seconded GG; passed.
• Minutes from previous meeting (November 19. 2015). Motion TM, Seconded DW; passed
• Discussion and acceptance of Library Board Meeting schedule for 2016 as presented by JZ
• Review of statistical and financial reports for 2015. Motion to accept reports by BC, seconded by GG. Passed.
• In-camera discussion
• Discussion about proposed reduction of City of Prince Rupert's grant to the library regarding possible service cutbacks, grant opportunities and building partnerships. The Board would like to have a meeting with library staff soon to allow staff to offer input into the process. The proposed meeting date is February 5. JZ will communicate to the staff and inform the Board of their reply.

Meeting Adjourned at 9:05 pm. Next Meeting at 7:30 pm (Feb, 18, 2016).

Prince Rupert Library Board Meeting Minutes

November 19, 2015

Present:

Peter Maksymyszyn (PM), Devlin Fernandes (DF), Helen Moore (HM), Glenn Groulx (GG), Dale White (DW), Tim MacDonald (TM), Joe Zelwietro (JZ) Chief Librarian

Regrets: Lauren Williams (LW)

Meeting commenced at 7:10 pm.

• Motion to pass Agenda, PM; GG seconded; Passed
• Motion to accept Agenda, TM, DF seconded; Passed
• Review of October statistics
• Discussion of upcoming Library budget defense
• Trustee Peter Maksymyszyn announced that he would be resigning due to health reasons
• Library trustees, management and library staff to form labour-management committee to work toward Letter of Understanding (LoU) #3. A representative(s) from the union will speak to board in January
• Board development matters. Two ideas tabled for further discussion
  • we will look for other community members to join the library board; perhaps find a youth who is interested in learning/joining the board Joe and trustees will talk to others who are interested in joining the library board.
  • we will investigate the best way to do radio spots promoting the library
• in-camera discussion

Meeting Adjourned at 8:45 pm. Next Meeting 7:30 pm (Jan 21, 2016).

Prince Rupert Library Board Meeting Minutes

September 22, 2015

Present:

Tim MacDonald (TM), Lauren Williams (LW), Brent Patriquin (BP), Dale White (DW), Devlin Fernandes (DF), Joe Zelwietro (JZ) Chief Librarian

Regrets: Glenn Groulx (GG), Helen Moore (HM) *

Meeting commenced at 7:05 pm.

• The in-camera meeting of the Board focused on the Memorandum of Understanding (MoU) obtained by the negotiating committee on Sept 16, 2015
• The Board passed a motion ratifying the MoU. Motion by LW, seconded by BP; Passed
• Motion by TM, seconded by BP that the Library Board present a Letter of Understanding to the Union regarding the operating hours of the Library; Passed

Meeting Adjourned at 8:15 pm. Next Meeting TBA.

Prince Rupert Library Board Meeting Minutes

June 19, 2015

Present:

Brent Patriquin (BP), Dale White (DW), Devlin Fernandes (DF), Helen Moore (HM), Glenn Groulx(GG), Tim MacDonald (TM), Lauren Williams (LW), David Try (Consultant), Joe Zelwietro (Chief Librarian)

Regrets: Peter Maksymyszyn (PM)

Meeting commenced at 7:10 pm.

• Trustees reviewed the Memorandum of Understanding agreed upon by the negotiating committee.
• Motion by DW to accept the Memorandum of Understanding, seconded by LW. Passed unanimously.

Meeting Adjourned at 7:50 pm. Next Meeting at 7 pm (Sept. 17, 2015) at the Library.

Annual General Meeting and Prince Rupert Library Board Meeting Minutes

April 23, 2015

Present:

Tim MacDonald (TM), Glenn Groulx (GG), Lauren Williams (LW), Brent Patriquin (BP), Peter Maksymyszyn (PM), Helen Moore (HM), Dale White (DW)

Regrets: Devlin Fernandes (DF)

Meeting commenced at 7:00 pm.

• Board Chair, Tim MacDonald, presented his report for 2014
• Chief Librarian, Joe Selwietro, presented his report for 2014

Both of these reports are available for the Public in pamphlet form at the Prince Rupert Library.

Annual General Meeting Adjourned at 8 pm.

Regular Prince Rupert Library Board April Meeting commenced at 8 pm.

• Agenda approved, no other items added
• In-camera meeting re: Collective Agreement and Neotiations commenced

Next Meeting at 7 pm (May 5, 2015).

Prince Rupert Library Board Meeting Minutes

March 31, 2015

Present:

Devlin Fernandes (DF), Tim MacDonald (TM), Lauren Williams (LW)

Regrets: Helen Moore (HM), Brent Patriquin (BP)

Meeting commenced at 7:15 pm.

• In-camera meeting for Collective Agreement purposes.

Meeting Adjourned at 8:45 pm. Next Meeting at 7 pm (April 23, 2015) for a two part meeting, the AGM and the regular April Library Board meeting.

Eligibility
Library cards are FREE for residents of Prince Rupert, Port Edward, Metlaktla, Kitkatla, Hartley Bay, Oona River, Digby Island and Lax Kw'alaams.

What is required to get a library card?
You must provide photo ID with a current permanent address on it; however if you do not have your address on the ID, you can provide a recent telephone bill, utility bill, bank statement or government mailing to verify address at registration.
*** Online Billing? We may accept verification of your address via online Phone/Hydro/Gas/Bank account.

Following forms of identification accepted

• BC Driver's License
• BC ID
• BC Services Card
• Canadian Permanent Resident Card
• NWCC Student Card with photo
• Passport
• School District #52 Student ID Card (Gr. 9 & up)
• Status Card

Children in elementary and middle school
Must be accompanied by a parent or guardian with photo ID which meets the criteria above in order to get a library card. The child must be be at least in kindergarten to get a card. The parent/guardian is fully responsible for child's library card at any time.

Replacement card
Your first initial library card is free; however, if you lose it, damage it, or would like a brand new card, then a $5 replacement fee is required.

BC OneCard
If you are a resident of BC, but live outside the Prince Rupert area, you may register for a BC OneCard. You will need to show photo ID and your library card from your local BC municipal or regional library. There is no charge for this service and you can borrow up to 10 items at any time. You may return materials at the Prince Rupert Library or your home library.

Prince Rupert Library Board Meeting

October 3, 2011

Present:

Adrienne Johnston, Paul Kennedy, John Martinson, Helen Moore, Lianne Gagnon, Tim Macdonald, Lynne Graham,Vernon Barker, Joe Zelwietro

• Agenda adopted
• Joe gave Librarian Report and the matters were discussed.
  • It was agreed that proper thanks go to RTI for their donation of the funds to purchase the 25 Playaway units.
  • Dec. 10, 2011 is the date of the Friends of the Library Christmas Carol Reading (with CBC staff) fund raiser.
  • Regarding the Facility evaluation process, Joe will develop a Request for Proposal to obtain some professional services. Motion moved by Paul K., seconded by Lynne G., passed
  • It was mentioned that Joe might be able to learn something from the upgrading experience that the Museum of Northern BC
• There was an in-camera part of the meeting wherein the Board discussed the matter of compensation for Joe Z who is Acting Chief Librarian.