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May 2012 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

May 29, 2012


Lianne Gagnon (LG), Lynne Graham(LyG), Paul Kennedy (PK), Adrienne Johnston (AJ), Tim Macdonald(TM), Helen Moore(HM), Joe Zelwietro (JZ, Chief Librarian)

Regrets: John Martinson

Meeting started at 7:05 pm

  • Acceptance of the Minutes of the April 16, 2012 Board meeting (LG, HM, passed)
  • A request to clarify a matter on the Agenda by LyG, Discuss the BTA report as well as the PRPA's response to Library's Phase II proposal (LyG , HM, passed)
  • Agenda accepted
  • There was a discussion re: the Prince Rupert Library Annual General Meeting. It was decided to hold the meeting on September 10th at 7pm.
  • Discussion of possibility of Chief Librarian and Board Member going to City Council to thank Council for annual grant and give Council update about the Library Activities. There was agreement that this was a good idea and Joe will arrange the meeting.
  • Discussion about arranging meeting with PRPA representative to understand PRPA's plan re: Cow Bay Development and the Library. Joe will arrange meeting time and place.
  • Update to the Board re: budget expenditures so far this year and progress report on Library circulation and activities
  • Distribution of Trustee Handbooks to Board members
  • Board members were photographed for Library Board Members page.

Library Board Meeting adjourned at 8:30 pm. Next meeting dependent upon whether a special meeting is held in June. Dates to be announced through future email to Board members.

June 2012 Board Meeting Minutes

Prince Rupert Library Board Meeting

June 12 2012


Adrienne Johnston, Paul Kennedy, Helen Moore, Lianne Gagnon, Tim Macdonald, Vernon Barker, Joe Zelwietro (Chief Librarian), Kathleen Larkin (Deputy Librarian)

Regrets: John Martinson, Lynne Graham

  • Tonight's meeting focused on the presentation by Andrew Hamilton, Director of Business Development for the Prince Rupert Port Authority, detailing the Cow Bay Development project and its significance to the Prince Rupert Library. Andrew gave a detailed overview of the OMB (architectural firm) preliminary vision of the Development and spoke of the importance of a community institution the development. Board members asked various questions about the nature of the role of the Library in the development. As the project is still in early days there was no cost details or other precise details. The Board was informed that if it chose to involve the Library in the project the next step was to prepare an 'Expression of Interest' and submit that to the Port Authority. The Board is considering the matter.
  • The Board is considering another matter after a request from the City of Prince Rupert. City is asking for input about whether institutions and groups receiving community grants would like to receive grants for multiple years rather than single year grants as is presently the case. The board members are considering the request and will send their responses to the Chief Librarian who will aggregate them and forward them to the City.
  • Four Board members whose terms have expired were informed and given the email address of who in the City to write in order to obtain a further two-year term on the Library Board.

Meeting Adjourned at 8:45 pm. Next Meeting at 7pm Monday July 16.

October 2012 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

October 15, 2012


Adrienne Johnston(AJ), Paul Kennedy(PK), Helen Moore(HM), Peter Maksymyszyn (PM), Tim Macdonald (TM), Joe Zelwietro (Chief Librarian) (JZ)

Regrets: John Martinson(JM), Vernon Barker(VB)

  • Board members accepted the Agenda. Moved by PK, seconded by PM. Accepted.
  • Trustees directed the Chief Librarian to ask City Council Representative Joy Thorkelson how the City Council's consideration of the Library Board's request is developing.
  • The Board accepted the Librarian's Report and Board Chair's Report presented at the Library Annual General Meeting. Moved by PK, Seconded by AJ. Accepted.
  • The Board accepted the Library and Budget update presented. Moved by AJ, seconded by PM. Accepted.
  • In-camera meeting began. Board announces that Joe Zelwietro has successfully completed his probation and is officially the Chief Librarian of the Prince Rupert Library.

Meeting Adjourned at 8:35 pm. Next Meeting at 7pm Monday November 19.

November 2012 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

November 19, 2012


Adrienne Johnston(AJ), Paul Kennedy(PK), Helen Moore(HM), Tim Macdonald (TM), Joy Thorkelson(JT), Joe Zelwietro (Chief Librarian) (JZ)

Regrets: John Martinson

March 2013 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

March 18, 2013


Adrienne Johnston(AJ), Paul Kennedy(PK), Tim Macdonald (TM), Peter Maksymyszyn (PM), Brent Patriquin (BP), Joe Zelwietro (Chief Librarian) (JZ)

Regrets: John Martinson (JM)

Meeting commenced at 7:07 pm.

  • Addition to Agenda. AJ requested that the Trustees accept the CV of local architect Alora Griffin for consideration.
  • Addition to Agenda. AJ requested that the Board send flowers to John and Lorna Martinson
  • Amended Agenda Accepted. Motion by PM, seconded BP, Passed
  • Motion to accept January Minutes AJ, seconded by PK, Passed
  • Discussion about SOFI and financial situation for 2013. Motion to accept the SOFI, PK, seconded by BP, Passed, 1 abstention AJ
  • Discussion about possible fund-raising, Joe is to continue work on potential of Advertising income on circulation slips, improve efficiency of casuals, work with union in coming up with solutions to funding difficulties, contact City re: funding potential wage increases. Request donations from corporations. Ask Friends of the Libraries for funds to support collection.
  • Discussion about NCLF, TOPs training and role of Prince Rupert Library trustee on the NCLF.
  • Discussion about Centennial celebrations. Possibility of Library float in Seafest parade, but we need a volunteer/coordinator. Support of Human Library Auction idea in autumn. Consider digital display rather than sandwich board for promotion. Contact Archives for centennial pictures.
  • Discussion about Global Payments terminal and associated fees. Due to loss of funds (almost 20% of our annual revenue), Board passed a motion to cease use of the terminal and no longer accept Interact or credit cards as soon as possible. Motion PK, seconded BP, Passed

Meeting Adjourned at 8:50 pm.

May 2013 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

May 6, 2013


Adrienne Johnston (AJ), Brent Patriquin (BP), Helen Moore (HM), Peter Maksymyszyn (PM), Tim MacDonald (by phone) (TM) and Joe Zelwietro (JZ) Chief Librarian

Regrets: Rev. John Martinson

Meeting commenced at 7:05 pm.

  • Motion to accept the Agenda by (AJ), seconded (PM), Passed
  • Motion to accept the Minutes of the March Library Board Meeting (AJ), seconded (BP) Passed.
  • Discussion about May 26 Centennial celebrations. Several things to be done about that and Joe will organize it.
  • Discussion about Library finances. Chief Librarian will help Board to better understand the Finances of the Library by providing printed copies of monthly Summary Financial reports. As well Joe will arrange an education presentation by the City's Accountant which will explain the financial reports to the Trustees, hopefully in September of 2013.
  • The Library AGM will be in the Library's MP room at 7 pm on Monday June 10.
  • Motion to talk about possible preservation options for the Rattenbury Plans after June 2013 put forward by (AJ), seconded (PM), Passed.
  • Joe will continue consulting with union regarding longer closing during Christmas week.
  • Joe will investigate, and if appropriate, apply to NSCU for Community Funding (May 31 deadline)
  • Board supports Chief Librarian's suggestion that the digitization of the Rattenbury plans be the legacy project chosen for the Port's “CIF” grant to the Library.

Meeting Adjourned at 8:30 pm.

NOTE: The next meeting is the Library's Annual General Meeting at 7pm on June 10, 2013 in the Prince Rupert Library Multi-Purpose room. Our next regular Library Board meeting will be announced.

September 2013 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

September 16, 2013


Paul Kennedy (PK), Tim MacDonald (TM), Peter Maksymyszyn (PM), Helen Moore (HM), Brent Patriquin (BP), Jan Palmer (JP), Joe Zelwietro (JZ)

Regrets: Adrienne Johnston (AJ), Lauren Williams (LW), John Martinson (JM)

Meeting commenced at 7:15pm.

  • Agenda accepted, (JP motion, BP seconded. Passed)
  • Acceptance of previous Board Meeting minutes (PK motion, PM seconded, Passed)
  • Board members find the meeting reminders useful, keep doing this. As well, Trustees should reply back to Chief Librarian whether they can attend the mtg.
  • Joe will compile a list of grant opportunities timelines and give it to the Library Board to improve our grant request success rate.
  • Discussion about Prince Rupert Rotary to be given the opportunity to donate some money to the Library for collection development, Joe will follow up.
  • Discussion about contacting BG group's local representative to see if BG wants to donate to the Library
  • Board members listened to JZ's report about ongoing Rattenbury Project and the associated promotional product development. Library will be developing a proposal for local businesses to bid upon.
  • Discussion about present Library's financial difficulties, including 1 week closure in August, Sunday closures in fall. Trustees are concerned that the public might be hurt especially as the school year progresses. JZ will prepare a costs savings for fall Sunday closures for Board members.
  • Collection Development questions re: videos vs DVDs as well as playaways arose and will be addressed by JZ
  • Acceptance of Librarian's Report (PM motion, BP seconded, Passed)

Meeting Adjourned at 8:20 pm. Next Meeting at 7pm October 21.

October 2013 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

October 21, 2013


Adrienne Johnston (AJ), Helen Moore (HM), Brent Patriquin (BP), Paul Kennedy (PK), Jan Palmer (JP), Peter Maksymyszyn (PM), Joe Zelwietro (JZ) [Chief Librarian]

Regrets: Lauren Williams (LW), Tim MacDonald (TM)

Meeting commenced at 7:05 pm.

September 2014 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

September 24, 2014


Helen Moore (HM), Tim MacDonald (TM), Peter Maksymyszyn (PM), Dale White (DW), Glenn Groulx (GG), Brent Patriquin (BP), Lauren Williams (LW), Devlin Fernandes (DF), Joe Zelwietro (JZ) Chief Librarian

Regrets: Jan Palmer (JP)

Meeting commenced at 7:05 pm.

  • Agenda passed (motion PM, seconded HM, passed)
  • Board accepted the minutes of June 25 meeting with one amendment. The minutes will be changed to reflect that LW was present at the June 25 meeting. (motion HM, seconded BP, passed)
  • Introduction of new trustees
  • JZ will send relevant documents to all trustees (Collective Agreement, Community Enhancement Grant application, PR Library policy manual and web-link to BC Library Act)
  • There were preliminary discussions about upcoming Collective Agreement negotiations and services of a consultant.
  • Financial discussion. Trustees discussed importance of donations, pros and cons of fines, Community Enhancement Grant and upcoming budget proposal to City Council.
  • Discussion of DVD policy and Internet usage policy. The Chief Librarian will continue policy direction and continue to keep trustees informed.

Meeting Adjourned at 9:00 pm. Next Meeting is Thursday October 23 @ 7:15 pm

October 2014 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

October 23, 2014


Barry Cunningham (BC), Devlin Fernandes (DF), Glenn Groulx (GG), Peter Maksymyszyn (PM), Tim MacDonald (TM), Helen Moore (HM), Brent Patriquin(BP), Dale White (DW), Lauren Williams (LW), Joe Zelwietro-Chief Librarian (JZ)

Meeting commenced at 7:20 pm.