About the Library

Present: Glenn Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL), Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (JZ ‑ Library Director)

Regrets:

Meeting commenced at 7:00 pm.

• Motion to accept agenda with one change. The change is an addition of an item by GG. Motion by AW, seconded by CK, passed.
• Notice from GG, GG will be stepping down as Library Board chairperson effective now, GG will remain on the Board. Next election date for Board chairperson and vice-chairperson will be on April 10, the date of the Library Annual General Meeting.
• Discussion about the next set of trustees who will be expiring in June. There is some date confusion re: BP’s latest appointment date and expiry. City staff is looking into the matter and will report back to JZ.
• City staff directed to start advertising for new Library trustee to fill the position vacated by the resignation of Devlin Fernandes.
• AW will make final revisions on survey in the next few days, JZ will then distribute it to all Board members, Friends of Library and staff for completion and then the strategic planning committee will review completed results on the March 28 meeting.
• Discussion about the library sending tax receipts to donors. The library’s tax receipt policy is changing slightly, Previously, JZ only sent tax receipts to donors who’ve donated $25 or more. From March 18 until further notice, we will:
  • Automatically give tax receipts for donations greater than $25 and only give out tax receipts for donations under $25 IF the donor explicitly requests a tax receipt.

Present: Nick Adey (NA), Cary Dalton (CD), Glenn Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL), Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (JZ ‑ Library Director)

Regrets: Brent Patriquin (BP)

Meeting commenced at 7:00 pm.

• Motion to accept Minutes of Jan 9, 2019 mtg minutes. Motion by CD, seconded by AW, passed.
• Discussion of rising number of invigilation by Deputy and Chief Librarians. JZ to put together report with various options for Board.
• Discussion of childrens’ late fines options. JZ will write report to Board about “Read your Fines away” pilot project for children from Grade 1 to Grade 12.
• Discussion about departure/resignation of trustee D. Fernandes. As well as discussion about next steps in Strategic Planning committee.
• Discussion about City Relationship committee, no actions at this time.
• Discussion about Literacy Fair at the Mall on Feb 23. Some trustees and library staff will work the tables throughout the event.

Meeting Adjourned at 8:06 pm. Next Meeting at 7pm (March 13, 2019).

Present: Nick Adey (NA), Cary Dalton (CD), Devlin Fernandes (DF), Glenn Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL), Brent Patriquin (BP), Dale White (DW), Andrea Wilmot (AW),
Joe Zelwietro (JZ - Library Director)

Regrets: none

Meeting commenced at 7:05 pm.

• Motion to pass agenda and Dec 2018 Library Board meeting minutes by AW, seconded by NA,
  passed.
• Committee updates
• Strategic Planning: review of already completed work, including meeting with the library
  staff and timeline planning. The next meeting date is 7pm on January 16 at the Library.
• Fundraising/Grants: a change in the library’s fee schedule re: Multipurpose Room rentals.
  Motion to accept the following changes by CK, seconded by DW, passed. The Prince
  Rupert Library will make the following changes to the fee schedule: The rate for
  government and commercial groups will be $120/full day (between 4 hrs and 8 hrs) and
  $70/half day (4 hrs or less). As well there is now a 24 hour cancellation notice fee. This
  means that if a party (gov’t or commercial or non-profit) cancels a booking within 24 hours
  of the event, the party will be charged the rate quoted to that party. If a cancellation is made
  more than 24 hours prior to the event, the /party will not be charged.
• City Relationship:
• The library board wishes that the library values align with the City of Prince Rupert’s
  values. Following this JZ has placed the Employee manual part of the City’s Policies
  and Procedures into the City Relationship file for trustees to view and decide which
  parts should be incorporated into the Prince Rupert Library Policies.
• SL will speak with a representative of the Shoop Group Consulting firm to see if
  

In order to best meet the information needs of Prince Rupert in the mid-21st century, the library has crafted a Strategic Plan. We welcome you to click on the download below and read the Prince Rupert Library's Strategic Plan. If you have any questions or comments speak to us during open hours, or send an e-mail to info@princerupertlibrary.ca.

Present: Nick Adey (NA), Chelsea Keays (CK), Stephanie Lysyk (SL), Brent Patriquin (BP), Dale White (DW), Andrea Wilmot (AW)

Regrets: Devlin Fernandes (DF), Glenn Groulx (GG)

Meeting commenced at 7:03 pm.

• Introduction of new City Council representative Nick Adey
• Motion to accept consent agenda by N.A, seconded AW, passed
• 3 items added to discussion agenda and motion to accept discussion agenda by NA and seconded by BP
• Discussion about suggested 2019 meeting schedule. It is to be revised so that all meetings are on the second Wednesdays of each month. A revised schedule will be reviewed on Jan 9th meeting.
• Discussion about Strategic Planning committee initial meeting notes. Next steps to include
  setting a meeting with library staff for input; Board will create a list of local stakeholders that
  will be asked for input. Goal is to complete the strategic plan by September 2019.
• Discussion about recommendations of the fundraising/grants committee regarding possible
  increases in multi-purpose room rentals. Committee member CK will forward price sheet to all
  trustees.
• Discussion about City relationship committee. NA added to committee
• Discussion about Chief Librarian/Board review committee draft report. A draft policy was put
  forward to Board, it was tabled until January in order to obtain more feedback from trustees.
• The three other items added to the agenda were:
  • Grant letter from City Hall (requested amount was granted)
  • Annual Library Christmas dinner reminder
  • Notice to trustees about Nathan Cullen/Jennifer Rice Holiday Open House on Fri Dec 6.

Regrets: Brent Patriquin (BP), Andrea Wilmot (AW)

Meeting commenced at 7:03 pm.

• Motion to accept agenda by CD, seconded by CK, passed.
• Discussion about Financial Report, JZ will discuss matter with City accounting staff and respond with answer to Library Board.
• JZ provided background print materials for each of the four committees to review. Discussions about the the committees and how to move forward.
• Motion to Adjourn by CD, seconded by CK at 8:10 pm, passed

Next Meeting at 7pm on Dec. 5, 2018.

Prince Rupert Public Library

Library Board Meeting

Sept. 5, 2018

Present: Devlin Fernandes (DF), Chelsey Keays (CK), Glenn Groulx (GG), Stephanie Lysyk (SL), Andrea Wilmot (AW); Joe Zelwietro (JZ-Chief Librarian)

Regrets: Brent Patriquin (BP), Dale White (DW)

Meeting commenced at 7:05 pm.

Prince Rupert Public Library

Library Board Meeting

Oct. 17 2018

Present: Cary Dalton (CD), Devlin Fernandes (DF), Glenn Groulx (GG), Chelsey Keays (CK), Stephanie Lysyk (SL), Brent Patriquin (BP), Dale White (DW), Andrea Wilmot (AW); Joe Zelwietro (JZ- Chief Librarian)

Regrets: n/a

Meeting commenced at 7:03 pm.

• Motion to accept Discussion agenda items by AW, seconded by DF, passed.
• Presentation to the Board by DF on strategic planning
• Discussion about the need for trustees to form committees for upcoming work
• Motion that the Library Board will form four committees with the following trustees:
  • Strategic Planning Cmte. (DF, GG, DW, AW)
  • Fundraising/Grantfinding Cmte. (CK,GG)
  • Library Director and Trustee Review Cmte. (CD, BP, SL)
  • City Relationship Cmte. (CD,SL, DW, new City Representative)

  Motion made by GG, seconded by CK, passed.

• JZ updated the Board on the agreement about wage rates for length of contract
• Motion to adjourn by AW, seconded by DF, passed

Meeting Adjourned at 8:45 pm. Next Meeting at 7pm (Nov, 7, 2018).

Prince Rupert Public Library

Library Board Meeting

June 6, 2018

Present: Chelsea Keays (CK), Devlin Fernandes (DF), Cary Dalton (CD), Glenn Groulx (GG), Stephanie Lysyk (SL), Brent Patriquin (BP), Andrea Wilmot (AW), Joe Zelwietro (JZ Chief Librarian),

Regrets: Dale White (DW)

Meeting commenced at 7:05 pm.

Prince Rupert Public Library

2018 Annual General Meeting

May 9, 2018

Present: Cary Dalton (CD), Devlin Fernandes (DF), Glenn Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL), Brent Patriquin (BP), Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (JZ, Chief Librarian)

Regrets: none

Meeting commenced at 7:05 pm.

• Motion to accept Board Chairperson's report and Librarian’s Report (i.e. AGM report) by DF, seconded by CK, passed.
• JZ directed to send copies of AGM report our donors, the Northern View, North Coast Review online Blog, City Council, perhaps CityWest and City Hall Front Desk.
• Elections for Library Board Chairperson and Vice-Chairperson:
• GG acclaimed Chairperson,
• DF acclaimed Vice-Chariperson, CK alternate Vice-Chairperson
• Motion to adjourn the AGM by AW, seconded by CD, Passed.