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January 2015 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

January 22, 2015

Present:

Devlin Fernandes (DF), Tim MacDonald (TM), Helen Moore (HM), Joy Thorkelson (JT), Dale White (DW), Lauren Williams (LW), Joe Zelwietro Chief Librarian (JZ)

Regrets: Glenn Groulx (GG), Brent Patriquin (BP), Peter Maksymyszyn (PM)

Meeting commenced at 7:15 pm.

February 2015 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

February 26, 2015

Present:

Devlin Fernandes (DF), Glenn Groulx (GG), Dale White (DW), Tim MacDonald (TM), Helen Moore (HM), Joe Zelwietro (JZ) Chief Librarian

Regrets: Peter Maksymyszyn (PM), Lauren Williams (LW)

Meeting commenced at 7:25 pm, Quorum obtained at 7:35 pm

  • Agenda accepted. Moved HM, seconded GG, Passed
  • Minutes accepted. Moved HM, seconded DW, Passed
  • Trustees are considering the Prince Rupert Library's Grants Report to the Provincial government that JZ will submit in March.
  • Board acknowledges that the Rattenbury Plans have been given to the local Archives; no further action required.
  • Good discussion re: Promotion of Library ideas and Outreach. Preliminary ideas and follow-up ideas are in the Promotion appendix
  • JZ updated trustees as to the status of “Turning the Pages” digital repository. Presently the database is not functioning, JZ will be personally addressing this situation and has 4 month timeline to bring it back up. This will be done in conjunction with looking for a grant or summer student to assist with project and to write documentation for permanent server, explore system configurations and software capabilities on test server.

Adjourned Meeting at 8:45pm, motion GG, seconded HM, passed. Next Meeting at 7:15pm (Thursday March 5, 2015).

March 5, 2015 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

March 5, 2015

Present:

Dale White (DW), Helen Moore (HM), Devlin Fernandes (DF), Tim MacDonald (TM),Glenn Groulx (GG), Lauren Williams (LW)

Meeting commenced at 7:15 pm.

  • In-camera meeting for Collective Agreement purposes.

Meeting Adjourned at 8:45 pm. Next Meeting at 7pm (March 26, 2015).

December 2012 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

December 17, 2012

Present:

Adrienne Johnston(AJ), Paul Kennedy(PK), Helen Moore(HM), Tim Macdonald(TM), Peter Maksymyszyn(PM), Joe Zelwietro (Chief Librarian)(JZ)

Regrets: John Martinson

Meeting commenced at 7:11pm.

March 26, 2015 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

March 26, 2015

Present:

Devlin Fernandes (DF), Tim MacDonald (TM), Glenn Groulx (GG), Lauren Williams (LW), Peter Maksymyszyn (PM), Brent Patriquin (BP), Joe Zelwietro (JZ)

Regrets: Helen Moore (HM), Dale White (DW), Joy Thorkelson (JT)

Meeting commenced at 7:15 pm.

December 2011 Board Meeting Minutes

Prince Rupert Library Board Meeting

December 5, 2011

Present:

Library Board Members:
Adrienne Johnston, Paul Kennedy, John Martinson, Helen Moore, Lianne Gagnon, Tim Macdonald, Lynne Graham
Library Staff:
Joe Zelwietro (Acting Chief Librarian), Kathleen Larkin (Library Assistant)

  • Agenda item added: Library Christmas Party, Sunday December 11 at Zorba's Restaurant at 6 pm. Agenda adopted
  • Reimbursements for Board chair for expenditures in Agenda item #1 approved. Motion moved by Paul Kennedy and seconded by John Martinson; Passed
  • Motion to pass Agenda item #2 (sending of thank you flowers) approved. Motion moved by Helen Moore and seconded by Tim Macdonald; Passed
  • Motion to put any savings incurred by Library by Deputy Librarian acting as Chief Librarian in 2011 towards the Collection budget moved by Paul Kennedy and seconded by Lynne Graham; Passed
  • Discussion of Library Modernization Project.
    • Library staff will meet and detail long-term needs, services, space requirements, and create a vision of the future Library of Prince Rupert. Next, Library Board will meet with staff and join in the process. After that, a facilitator will take the vision and form it into a manageable package. Then a engineering firm will look at the vision and assess our present building to see if/how it can be made to match the vision.
    • There was a concern from Board members about the timeline of the project. The PRPA which is funding the project and can't wait indefinitely for us. Acting Chief Librarian assigned the task of finding out the timeline from PRPA.
    • Acting Chief Librarian to consider contacting Ken Haycock for advice or consultation
    • Library Staff will put out notices (at circ desk and website) requesting feedback from public
    • In-camera meeting

December 2013 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

Monday December 16, 2013

Present:

Tim MacDonald (TM), Paul Kennedy (PK), Jan Palmer (JP), Lauren Williams (LW), Brent Patriquin (BP), Helen Moore (HM), Joy Thorkelson (JT) (by Skype technology), Joe Zelwietro (JZ) Chief Librarian, Kathleen Larkin (KL) speaking as Trustee of Prince Rupert City & Regional Archives (PRC&RA)

Regrets: Adrienne Johnston (AJ), Peter Maksymyszyn (PM)

Meeting commenced at 7:05 pm.

April 2012 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

April 16, 2012

Present:

Lianne Gagnon (LG), Lynne Graham(LyG), Paul Kennedy (PK), Adrienne Johnston (AJ), Tim Macdonald(TM), Helen Moore(HM), Joe Zelwietro (JZ, Chief Librarian)

Regrets: Vernon Barker, John Martinson

Meeting started at 7:05 pm

  • A request to add an item to the Agenda by JZ . A request to officially appoint a PRL Board member to the NCLF Board. Item addition to Agenda accepted. (AJ motion, HM seconded, passed)
  • Discussion re: Friends of Library Foundation account and garbage bin situation (bin has back-order status)
  • Discussion of Severance Accrual deficit and Operating deficit
  • Library Board accepts idea of giving the Rattenbury blueprints to Archives with conditions. Agreement to be constructed by JZ and Library staff and be assessed by Board.
  • Board members accepted the Phase 1 report by Bing Thom Architects and will be reviewing it.
  • Board discussed a possible nomination for the Council of the Federation (COF) Literacy award. JZ will seek clarification regarding eligibility of possible nominee.
  • Board members will be coming in to the Library to have their photographs taken for the Board webpage, they will also provide brief biographical notes.
  • PK was elected vice-chair, (AJ motion, HM seconded, passed)
  • JZ will order 9 copies of BCLTA's The Effective Board Member Handbook and give them to Board Members when they arrive.
  • Board members reviewed draft SOFI, Board chair will sign official copy.
  • The added agenda item was discussed and Tim Macdonald will represent the Prince Rupert Library Board on the NCLF Board. (AJ motion, PK seconded, passed)

Library Board Meeting adjourned at 8:30 pm. Next Meeting at 7 pm May 22 in the Library multipurpose room.

June 2014 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

June 25, 2014

Present:

Adrienne Johnston (AJ), Peter Maksymyszyn (PM), Paul Kennedy (PK), Tim MacDonald (TM), Helen Moore (HM), Joe Zelwietro (JZ) Librarian

Absent:

Brent Patriquin (BP), Lauren Williams (LW), Joy Thorkelson (JT)

Regrets:

Jan Palmer (JP)

NOTE: This regular meeting was preceded by the Prince Rupert Library Annual General Meeting. The AGM began at 7:30 pm. An AGM brochure was produced and available to the public. Any actions required from either the AGM or the regular April Board meeting will be noted in hereafter in the April Meeting Minutes.

Meeting commenced at 7:35pm.

May 2014 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

May 7, 2014

Present:

Adrienne Johnston (AJ), Helen Moore(HM), Jan Palmer (JP), Peter Maksymyszyn (PM), Tim MacDonald (TM), Joe Zelwietro (JZ) Librarian

Absent:

Brent Patriquin (BP), Lauren Williams (LW), Paul Kennedy (PK), Joy Thorkelson (JT)

The meeting was called to order by Chair Adrienne Johnston at 7:40 p.m. Minutes from the April 16, 2014 meeting were read and approved.

Old Business

  • In camera discussion.

New Business

  • Members discussed possible candidates for the chair and vice chair elections to be held at the June 18, 2014 meeting.
  • Consideration of developing a library employee handbook based on the City of Prince Rupert employee handbook was postponed. Adrienne Johnston will try to obtain electronic copies of the city handbook for members to review.

Meeting adjourned at 8:40 by Adrienne Johnston.

Minutes recorded by Tim MacDonald.