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Prince Rupert Library Board Meeting Minutes

October 15, 2012

Present:

Adrienne Johnston(AJ), Paul Kennedy(PK), Helen Moore(HM), Peter Maksymyszyn (PM), Tim Macdonald (TM), Joe Zelwietro (Chief Librarian) (JZ)

Regrets: John Martinson(JM), Vernon Barker(VB)

• Board members accepted the Agenda. Moved by PK, seconded by PM. Accepted.
• Trustees directed the Chief Librarian to ask City Council Representative Joy Thorkelson how the City Council's consideration of the Library Board's request is developing.
• The Board accepted the Librarian's Report and Board Chair's Report presented at the Library Annual General Meeting. Moved by PK, Seconded by AJ. Accepted.
• The Board accepted the Library and Budget update presented. Moved by AJ, seconded by PM. Accepted.
• In-camera meeting began. Board announces that Joe Zelwietro has successfully completed his probation and is officially the Chief Librarian of the Prince Rupert Library.

Meeting Adjourned at 8:35 pm. Next Meeting at 7pm Monday November 19.

Prince Rupert Library Board Meeting Minutes

November 19, 2012

Present:

Adrienne Johnston(AJ), Paul Kennedy(PK), Helen Moore(HM), Tim Macdonald (TM), Joy Thorkelson(JT), Joe Zelwietro (Chief Librarian) (JZ)

Regrets: John Martinson

Prince Rupert Library Board Meeting Minutes

March 18, 2013

Present:

Adrienne Johnston(AJ), Paul Kennedy(PK), Tim Macdonald (TM), Peter Maksymyszyn (PM), Brent Patriquin (BP), Joe Zelwietro (Chief Librarian) (JZ)

Regrets: John Martinson (JM)

Meeting commenced at 7:07 pm.

• Addition to Agenda. AJ requested that the Trustees accept the CV of local architect Alora Griffin for consideration.
• Addition to Agenda. AJ requested that the Board send flowers to John and Lorna Martinson
• Amended Agenda Accepted. Motion by PM, seconded BP, Passed
• Motion to accept January Minutes AJ, seconded by PK, Passed
• Discussion about SOFI and financial situation for 2013. Motion to accept the SOFI, PK, seconded by BP, Passed, 1 abstention AJ
• Discussion about possible fund-raising, Joe is to continue work on potential of Advertising income on circulation slips, improve efficiency of casuals, work with union in coming up with solutions to funding difficulties, contact City re: funding potential wage increases. Request donations from corporations. Ask Friends of the Libraries for funds to support collection.
• Discussion about NCLF, TOPs training and role of Prince Rupert Library trustee on the NCLF.
• Discussion about Centennial celebrations. Possibility of Library float in Seafest parade, but we need a volunteer/coordinator. Support of Human Library Auction idea in autumn. Consider digital display rather than sandwich board for promotion. Contact Archives for centennial pictures.
• Discussion about Global Payments terminal and associated fees. Due to loss of funds (almost 20% of our annual revenue), Board passed a motion to cease use of the terminal and no longer accept Interact or credit cards as soon as possible. Motion PK, seconded BP, Passed

Meeting Adjourned at 8:50 pm.

Prince Rupert Library Board Meeting Minutes

May 6, 2013

Present:

Adrienne Johnston (AJ), Brent Patriquin (BP), Helen Moore (HM), Peter Maksymyszyn (PM), Tim MacDonald (by phone) (TM) and Joe Zelwietro (JZ) Chief Librarian

Regrets: Rev. John Martinson

Meeting commenced at 7:05 pm.

• Motion to accept the Agenda by (AJ), seconded (PM), Passed
• Motion to accept the Minutes of the March Library Board Meeting (AJ), seconded (BP) Passed.
• Discussion about May 26 Centennial celebrations. Several things to be done about that and Joe will organize it.
• Discussion about Library finances. Chief Librarian will help Board to better understand the Finances of the Library by providing printed copies of monthly Summary Financial reports. As well Joe will arrange an education presentation by the City's Accountant which will explain the financial reports to the Trustees, hopefully in September of 2013.
• The Library AGM will be in the Library's MP room at 7 pm on Monday June 10.
• Motion to talk about possible preservation options for the Rattenbury Plans after June 2013 put forward by (AJ), seconded (PM), Passed.
• Joe will continue consulting with union regarding longer closing during Christmas week.
• Joe will investigate, and if appropriate, apply to NSCU for Community Funding (May 31 deadline)
• Board supports Chief Librarian's suggestion that the digitization of the Rattenbury plans be the legacy project chosen for the Port's “CIF” grant to the Library.

Meeting Adjourned at 8:30 pm.

NOTE: The next meeting is the Library's Annual General Meeting at 7pm on June 10, 2013 in the Prince Rupert Library Multi-Purpose room. Our next regular Library Board meeting will be announced.

Prince Rupert Library Board Meeting Minutes

September 16, 2013

Present:

Paul Kennedy (PK), Tim MacDonald (TM), Peter Maksymyszyn (PM), Helen Moore (HM), Brent Patriquin (BP), Jan Palmer (JP), Joe Zelwietro (JZ)

Regrets: Adrienne Johnston (AJ), Lauren Williams (LW), John Martinson (JM)

Meeting commenced at 7:15pm.

• Agenda accepted, (JP motion, BP seconded. Passed)
• Acceptance of previous Board Meeting minutes (PK motion, PM seconded, Passed)
• Board members find the meeting reminders useful, keep doing this. As well, Trustees should reply back to Chief Librarian whether they can attend the mtg.
• Joe will compile a list of grant opportunities timelines and give it to the Library Board to improve our grant request success rate.
• Discussion about Prince Rupert Rotary to be given the opportunity to donate some money to the Library for collection development, Joe will follow up.
• Discussion about contacting BG group's local representative to see if BG wants to donate to the Library
• Board members listened to JZ's report about ongoing Rattenbury Project and the associated promotional product development. Library will be developing a proposal for local businesses to bid upon.
• Discussion about present Library's financial difficulties, including 1 week closure in August, Sunday closures in fall. Trustees are concerned that the public might be hurt especially as the school year progresses. JZ will prepare a costs savings for fall Sunday closures for Board members.
• Collection Development questions re: videos vs DVDs as well as playaways arose and will be addressed by JZ
• Acceptance of Librarian's Report (PM motion, BP seconded, Passed)

Meeting Adjourned at 8:20 pm. Next Meeting at 7pm October 21.

Prince Rupert Library Board Meeting Minutes

October 21, 2013

Present:

Adrienne Johnston (AJ), Helen Moore (HM), Brent Patriquin (BP), Paul Kennedy (PK), Jan Palmer (JP), Peter Maksymyszyn (PM), Joe Zelwietro (JZ) [Chief Librarian]

Regrets: Lauren Williams (LW), Tim MacDonald (TM)

Meeting commenced at 7:05 pm.

Prince Rupert Library Board Meeting Minutes

September 24, 2014

Present:

Helen Moore (HM), Tim MacDonald (TM), Peter Maksymyszyn (PM), Dale White (DW), Glenn Groulx (GG), Brent Patriquin (BP), Lauren Williams (LW), Devlin Fernandes (DF), Joe Zelwietro (JZ) Chief Librarian

Regrets: Jan Palmer (JP)

Meeting commenced at 7:05 pm.

• Agenda passed (motion PM, seconded HM, passed)
• Board accepted the minutes of June 25 meeting with one amendment. The minutes will be changed to reflect that LW was present at the June 25 meeting. (motion HM, seconded BP, passed)
• Introduction of new trustees
• JZ will send relevant documents to all trustees (Collective Agreement, Community Enhancement Grant application, PR Library policy manual and web-link to BC Library Act)
• There were preliminary discussions about upcoming Collective Agreement negotiations and services of a consultant.
• Financial discussion. Trustees discussed importance of donations, pros and cons of fines, Community Enhancement Grant and upcoming budget proposal to City Council.
• Discussion of DVD policy and Internet usage policy. The Chief Librarian will continue policy direction and continue to keep trustees informed.

Meeting Adjourned at 9:00 pm. Next Meeting is Thursday October 23 @ 7:15 pm

Prince Rupert Library Board Meeting Minutes

October 23, 2014

Present:

Barry Cunningham (BC), Devlin Fernandes (DF), Glenn Groulx (GG), Peter Maksymyszyn (PM), Tim MacDonald (TM), Helen Moore (HM), Brent Patriquin(BP), Dale White (DW), Lauren Williams (LW), Joe Zelwietro-Chief Librarian (JZ)

Meeting commenced at 7:20 pm.

Prince Rupert Library Board Meeting Minutes

November 20, 2014

Present:

Devlin Fernandes DF, Glenn Groulx GG, Tim MacDonald TM, Peter Maksymyszyn PM, Joy Thorkelson JT, Lauren Williams LW, Dale White DW, Joe Zelwietro JZ (Chief Librarian)

Regrets: Brent Patriquin BP, Barry Cunningham BC

Meeting commenced at 7:20 pm.

Prince Rupert Library Board Meeting Minutes

January 22, 2015

Present:

Devlin Fernandes (DF), Tim MacDonald (TM), Helen Moore (HM), Joy Thorkelson (JT), Dale White (DW), Lauren Williams (LW), Joe Zelwietro Chief Librarian (JZ)

Regrets: Glenn Groulx (GG), Brent Patriquin (BP), Peter Maksymyszyn (PM)

Meeting commenced at 7:15 pm.