About the Library

Prince Rupert Public Library

Library Board Meeting

March 7, 2018

Present:
Cary Dalton (CD), Devlin Fernandes (DF),Glenn Groulx (GG), Stephanie Lysyk (SL), Chelsea Keays (CK), Brent Patriquin (BP), Andrea Wilmot (AW), Dale White (DW), Joe Zelwietro (JZ, Chief Librarian)

Regrets:

Meeting commenced at 7:05 pm.

• Motion by AW to accept agenda, Seconded by CK, Passed
• In-camera meeting re: Contract Negotiations
• Motion to table other items in Discussion agenda until next meeting by AW, seconded by CD, Passed.

Prince Rupert Public Library

Library Board Meeting

Feb, 7 2017

Present: Glen Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL), Brent Patriquin (BP), Andrea Wilmot (AW), Joe Zelwietro (JZ, Chief Librarian)

Regrets: Dale White (DW), Devlin Fernandes (DF), Cary Dalton (CD)

Meeting commenced at 7:03 pm.

• Agenda accepted, moved by AW, seconded by BP, Passed

• In-camera meeting re: Collective Negotiations

Prince Rupert Public Library

Library Board Meeting

Jan, 10 2018

Present: Cary Dalton (CD), Devlin Fernandes (DF), Glenn Groulx (GG), Stephanie Lysyk (SL), Chelsea Keays (CK), Brent Patriquin (BP), Dale White (DW), Joe Zelwietro (JZ, Chief Librarian) and David Try (Board negotiator)

Regrets: Andrea Wilmot (AW)

Meeting commenced at 7:00 pm.

Prince Rupert Library Board Meeting Minutes

Wednesday, December 20, 2017

Present:

Cary Dalton (CD), Devlin Fernandes (DF), Stephanie Lysyk (SL), Chelsea Keays (CK), Brent Patriquin (BP), Dale White (DW), Joe Zelwietro (JZ, Chief Librarian)

Regrets: Glenn Groulx (GG), Andrea Wilmot (AW)

Meeting commenced at 7:00 pm.

• This meeting was an in-camera meeting for the Library trustees to discuss the upcoming contract negotiations.

Meeting Adjourned at 8:40 pm. Next Meeting at 7pm (Jan 10, 2018).

Prince Rupert Library Board Meeting Minutes

Tuesday, October 25, 2017

Present:

Cary Dalton (CD), Devlin Fernandes (DF), Glenn Groulx (GG), Stephanie Lysyk (SL), Andrea Wilmot (AW), Dale White (DW), Joe Zelwietro (JZ, Chief Librarian)

Regrets: Chelsea Keays (CK), Brent Patriquin (BP)

Meeting commenced at 7:05 pm.

Prince Rupert Library Board Meeting Minutes

Wednesday, August 23, 2017

Present:

Barry Cunningham (BC) Cary Dalton (CD), Devlin Fernandes (DF), Glenn Groulx (GG), Stephanie Lysyk (SL), Brent Patriquin (BP), Andrea Wilmot (AW) and Joe Zelwietro (JW, Chief Librarian)

Regrets:

Dale White (DW)

Meeting commenced at 7:05 pm.

• Agenda amended:
  1. Date corrected (May 23 changed to Aug 23)
  2. 3 items moved from consent agenda to discussion agenda (Monthly Financial report, statistical report and Librarian report)
• Introductions of two new trustees (CD & SL)
• Discussion about financial and statistical report, no action required
• Discussion about collection development, specifically the pocketbooks and educational videos. JZ explained that educational are being phased out as circulating items and pocketbooks will be continued to circulate for the near future and re-assessed over time.
• Discussion about upcoming negotiations, Board considering services of David Try as negotiator for the Library Board
• JZ to investigate what energy conservation grants are available to help us transition from T-12 fluorescent lighting to LED ‘fluorescent’ lighting.
• JZ to invite City’s CFO and Corporate Administrator to address Library Board for discussion in September or October
• The discussion re: public group use of the Multi-Purpose room was tabled until next Board meeting.

Meeting Adjourned at 8:40 pm. Next Meeting at 7 pm (TBA).

Prince Rupert Library Board Meeting Minutes

Tuesday, October 3, 2017

Present:

Barry Cunningham (BC), Cary Dalton (CD), Glenn Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL), Joy Thorkelson(JT), Andrea Wilmot (AW), Dale White (DW), Joe Zelwietro (JZ, Chief Librarian) and 2 guests from the City of Prince Rupert: Corinne Bomben (City Chief Financial Officer and Rory Mandryk (Corporate Administrator)

Regrets: Brent Patriquin (BP), Devlin Fernandes (DF)

Meeting commenced at 7:10 pm.

• The purpose of this meeting was to have the Library Board hear the two representatives from the City explain two matters that are significant to the Library: the new operating agreement between the City of Prince Rupert and the Prince Rupert Public Library which will replace the present funding mechanism (the Community Enhancement Grant Application(CEG)) and secondly the deficit liability of the Prince Rupert Public Library. Ms Bomben and Mr. Mandryk explained the City’s position and took questions from the library trustees. There was considerable discussion about the matters. Trustees then spoke amongst themselves discussing how the various issues will impact library services and timing of entering the new operating contract with the City while negotiating the collective agreement.
• The Board did pass one motion. That JZ re-submit the library’s CEG budget to City after it receives approval from the Board.

Meeting Adjourned at 9:25pm. Next Meeting at 7pm (Nov. 15, 2017).

Prince Rupert Library Board Meeting Minutes

Wednesday, May 17, 2017

Present:

Devlin Fernandes (DF), Glenn Groulx (GG), Chelsea Keays (CK), Tim MacDonald (TM), Helen Moore (HM), Andrea Wilmot (AW), Joe Zelwietro (JZ, Chief Librarian)

Regrets: Brent Patriquin (BP), Dale White (DW)

Meeting commenced at 7:08 pm.

• Motion to accept Consent and Discussion Agendas. Moved by AW, seconded by HM. Passed.
• Review of Deputy Librarian job description and JZ will revise accordingly
• Discussion about Deputy Librarian job description. Motion for JZ to edit this job description, by TM, seconded by AW, Passed.
• Discussion of Chief Librarian's goals for the Library
• Discussion about the liability report from the City CFO (Chief Financial Officer)
• Chief Librarian will order the purchase a new lead-filtered fountain for library
• JZ will contact City's Corporate Adminstrator to request a meeting with the Library Board.

Meeting Adjourned at 8:50 pm. Next Meeting at 7pm (Aug 23, 2017).

Annual General Meeting and Prince Rupert Library Board Meeting Minutes

April 19, 2017

Present:

Devlin Fernandes (DF), Glenn Groulx (GG), Chelsea Keays (CK), Tim Macdonald (TM), Helen Moore (HM), Brent Patriquin (BP), Heather Rose (HR), Andrea Wilmot (AW), Joe Zelwietro (JZ, Chief Librarian)

Regrets: none

Meeting commenced at 7:05 pm.

• Motion to accept AGM Agenda by BP, seconded by AW, passed.
• Motion to accept Board Chairperson's report by DF, seconded by CK, passed.
• Motion to accept Chief Librarian’s report by TM, seconded by HR, passed.
• Motion to accept Statement of Financial Information (SoFI) by BP, seconded by TM, passed.
• JZ directed to request the Chief Financial Officer of the City of Prince Rupert to come to the next Board Meeting or to write a report to help Board understand options about the library debt to the City.
• JZ directed to send AGM brochures to City Council, to the supporters of the Library and to the newspaper.
• Motion to adjourn the AGM by TM.

Regular Prince Rupert Library Board April Meeting commenced at 8 pm.

Prince Rupert Library Board Meeting Minutes

Wednesday, February 15, 2017

Present:

Barry Cunningham (BC), Devlin Fernandes (DF), Chelsea Keays (CK), Tim MacDonald (TM), (Helen Moore (HM), Heather Rose (HR), Dale White (DW)Andrea Wilmot (AW), Joe Zelwietro (JZ, Chief Librarian)

Regrets: Glenn Groulx (GG), Dave Uppal (JU), Brent Patriquin (BP)

Meeting commenced at 7:05 pm.