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November 18 2020 Board Meeting Minutes

Prince Rupert Public Library
Library Board Meeting


Sept. 9, 2020


Present: Nick Adey (NA), Cary Dalton (CD), Carolina de Ryk (CdR), Chelsea Keays (CK), Stephanie Lysyk (SL), Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (JZ-Chief Librarian)

Regrets: Glenn Groulx (GG)

Meeting commenced at 7:06pm
  • Discussion Agenda amended to include the following matters:
    • Does Library have role in supporting COVID-19 home schoolers?
    • Does JZ have any succession plans for potential library staff retirees?
    • JZ give details to PRL trustees about upcoming NWLF-wide Library trustees zoom meeting.
  • Motion to approve Consent agenda as is and the Discussion agenda as amended by NA, seconded by CdR, passed.
  • 2021 Budget discussion. There were concerns about the impact of COVID-19 for both 2020 and 2021. The Board recognizes that Library self-generated revenues were significantly reduced in 2020 and may again be in 2021. It was also recognized that the Board has to meet contractual obligations based on collective agreement as well as other increased costs. The consensus was to submit a budget request which meets the requirements and recognize that it may change depending upon the decision of City council.
  • Discussion about Library levels of openness. The Board understands the concerns around COVID-19 risks and appreciates the staff work done to get Phase 3 of it’s ReOpening. The Board also hears the concerns of the public and supports greater levels of Library service provision in the near term.
  • Discussion about tentative Positive COVID-19 test policy. Trustees have concern about the role of the Library management in regards to Contact tracing.

2020-21 Holiday Hours

Sunday Monday Tuesday Wednesday Thursday Friday Saturday
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31 1 2
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Key
Open 10am - 4:30pm Open 1pm - 4:30pm Open 10am - 12:30pm Closed

Happy Holidays! Please take note of our holiday hours of operation:

Wednesday December 23rd OPEN 10am - 4:30pm
Thursday December 24th (Christmas Eve) OPEN 10am - 12:30pm
Friday December 25th (Christmas Day) Closed
Saturday December 26th (Boxing Day) Closed
Sunday December 27th (Sunday*) Closed
Monday December 28th (Holiday in lieu of Boxing Day) Closed

September 9 2020 Library Board Meeting Minutes

Prince Rupert Public Library
Library Board Meeting


Sept. 9, 2020


Present: Nick Adey (NA), Cary Dalton (CD), Carolina de Ryk (CdR), Chelsea Keays (CK), Stephanie Lysyk (SL), Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (JZ-Chief Librarian)

Regrets: Glenn Groulx (GG)

Meeting commenced at 7:06pm
  • Discussion Agenda amended to include the following matters:
    • Does Library have role in supporting COVID-19 home schoolers?
    • Does JZ have any succession plans for potential library staff retirees?
    • JZ give details to PRL trustees about upcoming NWLF-wide Library trustees zoom meeting.
  • Motion to approve Consent agenda as is and the Discussion agenda as amended by NA, seconded by CdR, passed.
  • 2021 Budget discussion. There were concerns about the impact of COVID-19 for both 2020 and 2021. The Board recognizes that Library self-generated revenues were significantly reduced in 2020 and may again be in 2021. It was also recognized that the Board has to meet contractual obligations based on collective agreement as well as other increased costs. The consensus was to submit a budget request which meets the requirements and recognize that it may change depending upon the decision of City council.
  • Discussion about Library levels of openness. The Board understands the concerns around COVID-19 risks and appreciates the staff work done to get Phase 3 of it’s ReOpening. The Board also hears the concerns of the public and supports greater levels of Library service provision in the near term.
  • Discussion about tentative Positive COVID-19 test policy. Trustees have concern about the role of the Library management in regards to Contact tracing.

Catalouge Unavailable Sunday Night

The library catalogue will be unavailable from 9:00pm until midnight on Sunday, November 22nd, as the underlying Sitka Evergreen system will be undergoing updates. Authentication to third-party services such as Overdrive should continue to function.

August 12 2020 Library Board Meeting Minutes

Prince Rupert Public Library
Library Board Meeting

August 12, 2020

Present: Carolina de Ryk (CdR), Glenn Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL), Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (JZ-Chief Librarian)

Regrets: Cary Dalton (CD), Nick Adey (NA)

Meeting commenced at 7:03 pm.
  • Motion to accept Consent Agenda by DW, seconded by CdR, passed
  • Request to add two items to Discussion Agenda (ElectionsBC request and City of Prince Rupert Positive COVID-19 test Policy). Approved.
  • Discussion about COVID-19 matters
    • Library is considering the City of Prince Rupert’s Positive COVID-19 policy in development of it’s own policy.
    • Library budget will be used to purchase masks for staff. Masks are still optional for staff. Masks will be purchased now, because in Phase 3 (hopefully occurring on Aug. 26, 2020) the public will be coming in and the masks will provide some protection if physical distancing can NOT be maintained and with the recently passed COVID-19 regulations passed by Provincial government, Libraries will be protected from civil liability if staff catch COVID-19 while wearing Library supplied masks and the Library’s Safety Plan includes masks usage training guides which all staff will be required to understand before using the supplied masks.
    • The Library has also purchased 10 face shields for staff to wear as an option as well.
    • Library Re-Opening working group is nearing completion of our Safety Plan.
    • Plexiglass installation being done in-house, progressing but slowly
    • Library’s goal for entering Phase 3 is August 26, 2020
  • Library Budget for 2021 due date is September 18, 2020.

Reopening of Services: Masks now mandatory

The library continues to be open to the general public on a drop-in basis for visits up to 30 minutes. Masks are now mandatory. Read more details here.

Reopening of Services: Phase 4

The library is now open to the general public on a drop-in basis for visits up to 30 minutes. Read more details here.

July 8 2020 Library Board Meeting Minutes

Prince Rupert Public Library
Library Board Meeting


July 08, 2020


Present: Nick Adey (NA), Chelsea Keays (CK), Stephanie Lysyk (SL), Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (JZ-Chief Librarian)

Regrets: Glenn Groulx (GG)

Virtual Meeting (through Zoom/computer) commenced at 7:05 pm
  • Motion to accept consent agenda by CK, seconded NA, passed
  • Board moved onto the discussion agenda
  • SL informed us that the BC government is working on legislation which will provide liability protection for some entities to litigation due to COVID-19 infection. It is hoped that libraries will be one of these entities.
  • An update on the status of PR Public Library:
    • The Library staff formed a Re-Opening working group in April 2020 to begin planning for the eventual re-opening of the Library. It consisted of the the Chief and Deputy Librarians, Union steward and our Health and Safety representative. A trustee asked whether the working group would wish a trustee to sit on the working group, JZ thought it was a good idea and would bring it up at the next group meeting (July 9, 2020). The committee has continually been working on a Phased Re-opening plan (mirroring the province’s phases) as well as a WorkSafeBC COVID-19 Safety plan.
    • JZ informed the Board as to what services were being provided by the Library:
      • The Library began home delivery of items to patrons in Phase 1 on April 27, 2020
      • The Library began adding digital resources to our website and social media in early April. This includes improved access to digital books, audio books, digital book cover browsing, a public zoom author event, and virtual book club meetings.

April 08 2020 Library Board Meeting Minutes

Prince Rupert Public Library
Library Board Meeting

April 08, 2020

Present by email: Nick Adey (NA), Glenn Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL),
Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (JZ-Chief Librarian)

Regrets:

Meeting occured through email.

  • As per the motion during the online virtual meeting of the Prince Rupert Library Board of March 30, 2020:
    Due to the COVID-19 pandemic it is difficult for the Library Board to meet, and as it is important that the Board make a decision in a timely manner the Board agrees to accept an email vote regarding the Library Board's wage policy . For the vote to be valid there must be a quorum of trustees. The result of the vote will be determined by a majority of said quorum. Mtion by AW, Seconded by CK; passed.

During April 7, 2020 the Board did vote on the COVID-19 policy (full Policy attached) via email.
Quorum was met. The Motion was made by Chelsea Keays, seconded by Stephanie Lysyk. Motion
passed.

March 30 2020 Library Board Meeting Minutes

Prince Rupert Public Library
Library Board Meeting

March 30, 2020

Present: Nick Adey (NA), Carolina de Ryk (CdR), Glenn Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL), Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (JZ-Chief Librarian)

Regrets:

Meeting commenced at 7:00 pm.

  • Discussion CUPE-105 Letter of Understanding and the City of Prince Rupert COVID-19 memo. JZ will communicate with City CFO to see if the Library can match the City policy and then send the Library Board one or more options for the Board to decide upon.
  • JZ updated the Board on what was happening at the Library, even though the Library is closed to the public.
  • The Board made the following motion:
    Due to the COVID-19 pandemic it is difficult for the Library Board to meet, and as it is important that the Board make a decision in a timely manner the Board agrees to accept an email vote regarding the Library Board's wage policy. For the vote to be valid there must be a quorum of trustees. The result of the vote will be determined by a majority of said quorum. Motion by AW, Seconded by CK; passed.

Meeting Adjourned at 8:30 pm.