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2018 Annual General Meeting and May 9 2018 Library Board Meeting Minutes

Prince Rupert Public Library

2018 Annual General Meeting



May 9, 2018



Present: Cary Dalton (CD), Devlin Fernandes (DF), Glenn Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL), Brent Patriquin (BP), Dale White (DW), Andrea Wilmot (AW), Joe Zelwietro (JZ, Chief Librarian)



Regrets: none



Meeting commenced at 7:05 pm.



  • Motion to accept Board Chairperson's report and Librarian’s Report (i.e. AGM report) by DF, seconded by CK, passed.
  • JZ directed to send copies of AGM report our donors, the Northern View, North Coast Review online Blog, City Council, perhaps CityWest and City Hall Front Desk.
  • Elections for Library Board Chairperson and Vice-Chairperson:
    • GG acclaimed Chairperson,
    • DF acclaimed Vice-Chariperson, CK alternate Vice-Chairperson
  • Motion to adjourn the AGM by AW, seconded by CD, Passed.



April 4 2018 Library Board Meeting Minutes

Prince Rupert Public Library

Library Board Meeting



April 4, 2018

Present: Devlin Fernandes (DF), Glenn Groulx (GG), Stephanie Lysyk (SL), Brent Patriquin (BP), Dale White (AW), Andrea Wilmot (AW), Joe Zelwietro (JZ Chief Librarian), David Try (Board Lead Negotiator)



Regrets: Chelsea Keays (CK)



Meeting commenced at 7:04 pm.



  • Motion by GG to accept agenda, seconded by AW. Passed.



  • In-camera meeting discussing Collective Agreement negotiations
  • Return to regular meeting
    • Motion for Board to form a committee to consider Chief Librarian contract; motion made by SL, seconded by DF, Passed. Committee to consist of Glenn Groulx, Brent Patriquin and Devlin Fernandes.







March 7 2018 Library Board Minutes

Prince Rupert Public Library

Library Board Meeting





March 7, 2018



Present:
Cary Dalton (CD), Devlin Fernandes (DF),Glenn Groulx (GG), Stephanie Lysyk (SL), Chelsea Keays (CK), Brent Patriquin (BP), Andrea Wilmot (AW), Dale White (DW), Joe Zelwietro (JZ, Chief Librarian)



Regrets:



Meeting commenced at 7:05 pm.



  • Motion by AW to accept agenda, Seconded by CK, Passed
  • In-camera meeting re: Contract Negotiations
  • Motion to table other items in Discussion agenda until next meeting by AW, seconded by CD, Passed.







February 7 2018 Library Board Meeting Minutes

Prince Rupert Public Library

Library Board Meeting



Feb, 7 2017



Present: Glen Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL), Brent Patriquin (BP), Andrea Wilmot (AW), Joe Zelwietro (JZ, Chief Librarian)



Regrets: Dale White (DW), Devlin Fernandes (DF), Cary Dalton (CD)



Meeting commenced at 7:03 pm.



  • Agenda accepted, moved by AW, seconded by BP, Passed

  • In-camera meeting re: Collective Negotiations









January 10 2018 Library Board Meeting Minutes

Prince Rupert Public Library

Library Board Meeting

Jan, 10 2018

Present: Cary Dalton (CD), Devlin Fernandes (DF), Glenn Groulx (GG), Stephanie Lysyk (SL), Chelsea Keays (CK), Brent Patriquin (BP), Dale White (DW), Joe Zelwietro (JZ, Chief Librarian) and David Try (Board negotiator)



Regrets: Andrea Wilmot (AW)



Meeting commenced at 7:00 pm.



December 2017 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

Wednesday, December 20, 2017

Present:

Cary Dalton (CD), Devlin Fernandes (DF), Stephanie Lysyk (SL), Chelsea Keays (CK), Brent Patriquin (BP), Dale White (DW), Joe Zelwietro (JZ, Chief Librarian)

Regrets: Glenn Groulx (GG), Andrea Wilmot (AW)

Meeting commenced at 7:00 pm.

  • This meeting was an in-camera meeting for the Library trustees to discuss the upcoming contract negotiations.

Meeting Adjourned at 8:40 pm. Next Meeting at 7pm (Jan 10, 2018).

October 25th, 2017 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

Tuesday, October 25, 2017

Present:

Cary Dalton (CD), Devlin Fernandes (DF), Glenn Groulx (GG), Stephanie Lysyk (SL), Andrea Wilmot (AW), Dale White (DW), Joe Zelwietro (JZ, Chief Librarian)

Regrets: Chelsea Keays (CK), Brent Patriquin (BP)

Meeting commenced at 7:05 pm.

August 2017 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

Wednesday, August 23, 2017

Present:

Barry Cunningham (BC) Cary Dalton (CD), Devlin Fernandes (DF), Glenn Groulx (GG), Stephanie Lysyk (SL), Brent Patriquin (BP), Andrea Wilmot (AW) and Joe Zelwietro (JW, Chief Librarian)

Regrets:

Dale White (DW)

Meeting commenced at 7:05 pm.

  • Agenda amended:
    1. Date corrected (May 23 changed to Aug 23)
    2. 3 items moved from consent agenda to discussion agenda (Monthly Financial report, statistical report and Librarian report)
  • Introductions of two new trustees (CD & SL)
  • Discussion about financial and statistical report, no action required
  • Discussion about collection development, specifically the pocketbooks and educational videos. JZ explained that educational are being phased out as circulating items and pocketbooks will be continued to circulate for the near future and re-assessed over time.
  • Discussion about upcoming negotiations, Board considering services of David Try as negotiator for the Library Board
  • JZ to investigate what energy conservation grants are available to help us transition from T-12 fluorescent lighting to LED ‘fluorescent’ lighting.
  • JZ to invite City’s CFO and Corporate Administrator to address Library Board for discussion in September or October
  • The discussion re: public group use of the Multi-Purpose room was tabled until next Board meeting.

Meeting Adjourned at 8:40 pm. Next Meeting at 7 pm (TBA).

October 3rd, 2017 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

Tuesday, October 3, 2017

Present:

Barry Cunningham (BC), Cary Dalton (CD), Glenn Groulx (GG), Chelsea Keays (CK), Stephanie Lysyk (SL), Joy Thorkelson(JT), Andrea Wilmot (AW), Dale White (DW), Joe Zelwietro (JZ, Chief Librarian) and 2 guests from the City of Prince Rupert: Corinne Bomben (City Chief Financial Officer and Rory Mandryk (Corporate Administrator)

Regrets: Brent Patriquin (BP), Devlin Fernandes (DF)

Meeting commenced at 7:10 pm.

  • The purpose of this meeting was to have the Library Board hear the two representatives from the City explain two matters that are significant to the Library: the new operating agreement between the City of Prince Rupert and the Prince Rupert Public Library which will replace the present funding mechanism (the Community Enhancement Grant Application(CEG)) and secondly the deficit liability of the Prince Rupert Public Library. Ms Bomben and Mr. Mandryk explained the City’s position and took questions from the library trustees. There was considerable discussion about the matters. Trustees then spoke amongst themselves discussing how the various issues will impact library services and timing of entering the new operating contract with the City while negotiating the collective agreement.
  • The Board did pass one motion. That JZ re-submit the library’s CEG budget to City after it receives approval from the Board.

Meeting Adjourned at 9:25pm. Next Meeting at 7pm (Nov. 15, 2017).

May 2017 Board Meeting Minutes

Prince Rupert Library Board Meeting Minutes

Wednesday, May 17, 2017

Present:

Devlin Fernandes (DF), Glenn Groulx (GG), Chelsea Keays (CK), Tim MacDonald (TM), Helen Moore (HM), Andrea Wilmot (AW), Joe Zelwietro (JZ, Chief Librarian)

Regrets: Brent Patriquin (BP), Dale White (DW)

Meeting commenced at 7:08 pm.

  • Motion to accept Consent and Discussion Agendas. Moved by AW, seconded by HM. Passed.
  • Review of Deputy Librarian job description and JZ will revise accordingly
  • Discussion about Deputy Librarian job description. Motion for JZ to edit this job description, by TM, seconded by AW, Passed.
  • Discussion of Chief Librarian's goals for the Library
  • Discussion about the liability report from the City CFO (Chief Financial Officer)
  • Chief Librarian will order the purchase a new lead-filtered fountain for library
  • JZ will contact City's Corporate Adminstrator to request a meeting with the Library Board.

Meeting Adjourned at 8:50 pm. Next Meeting at 7pm (Aug 23, 2017).